Project Manager and Administrative Coordinator, School of HSS-ACADEMIC AFFAIRS

Date: October 26, 2026

Position Available: Project Manager and Administrative Coordinator, School of Humanities and Social Sciences

Position Reports to: Dean of School of Humanities and Social Sciences

Department: School of Humanities and Social Sciences / Academic Affairs

FLSA Status: Exempt

Schedule: Full Time – M-F – 8:00 a.m. – 4:00 p.m.

POSITION SUMMARY

The Project Manager for the School of Humanities and Social Sciences will provide project management and administrative support for the entire Academic School, especially the Dean and Department Heads. Act as main liaison between the Dean/School and all other departments—Academic Affairs staff, Marketing & Communications, Events/Conferences, Admissions, Parkhurst Catering, Office of Personal Vocation, Career Services, Alumni Office, Physical Plant, Student Life, etc. Use data analytics to help assess programs and courses within the school, for use with institutional review, and for use with accreditation projects. Provide data and support to various committees and School initiatives as needed.

PRIMARY RESPONSIBILITIES

• Preparing and sending out contracts or other forms for signature (one-time payment forms, internship contracts, requisitions, purchase orders, authorized signature forms, key requests, reimbursements, etc.).
• Event planning different conferences and events within the school. Work with relevant faculty, staff, guest speakers, MarCom, Parkhurst catering, and Events team to oversee all aspects of the event. Coordinate travel and lodging, catering, layout, AV, honoraria, ticketing, etc. and be main POC for internal and external stakeholders. Help to advertise events and make sure they do not conflict with other competing on-campus events as much as possible.
• Administrative duties such as room scheduling, submitting physical plant work order requests, helping out with printing requests, taking meeting minutes, allocating expenses, overseeing, and approving timecards of student employees, ordering lunches for different meetings, organizing candidate visit days, etc. Work with other administrative support staff on interdepartmental projects.
• Help facilitate psychology internships (send out contracts), keep list of where students are interning, maintain list of placements, send out, and collect end-of-semester evaluations).
• Collect and organize data for Academic Affairs office and Dean (School enrollment numbers by major/minor/course, advising, syllabi, office hours, other data as requested by AA) and help manage School Budget.

This is not intended to be an all-inclusive list. Additional duties, expectations, and responsibilities may be added or changed as needed to meet the University's needs.

Must understand, support, and embrace the mission of Franciscan University of Steubenville and possess the following:

Technical Skills

• Experience with customer service and event planning with attention to detail and execution.
• Proficiency with cloud-based Microsoft Office suite, including Microsoft Teams and forms, and other new technologies as needed.
• Excellent oral and written communication skills. Ability to accurately and carefully proofread texts.

Non-Technical Skills & Competencies

• Must understand and support the mission of the University.
• Demonstrate excellent organizational skills with the ability to prioritize and meet deadlines.
• Communicates accurately and effectively with constituents both inside and outside of the University.
• Ability to work independently to accomplish projects, handle confidential and sensitive material with discretion.
• Strong interpersonal skills, the ability to work well under pressure, provide professional customer service to all University constituents.

Education & Experience

• Bachelor’s Degree required.
• An academic formation in a field relevant to the work of this position
• An appreciation for the programs of study within the School of Humanities and Social Sciences and a desire to serve and advance them.

Workplace Factors

• Ability to work in front of a computer screen for extended periods of time.
• Lifting, carrying, pushing, pulling up to 25 pounds.
• May need to respond to administrative or technical issues during off hours or weekends.

Candidates must submit an online application, a resume and a cover letter that demonstrates their fit for the position based on their experience, accomplishments, and skills as well as their desire to advance the mission of Franciscan University.

Franciscan University of Steubenville is committed to principles of equal opportunity and is an equal opportunity employer.