Administrative Assistant II

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Date: March 9, 2026

Job Title: Marketing Administrative Assistant II

Department: Marketing and Communications

Reports Directly To: Director of Marketing and Communications

Job Group: G, Non-Exempt

Salary: *$31,938-**$39,792

Position Open Until Filled

Primary Function of Position: Provides administrative support to the director and other department members. This position is responsible for keeping department operations organized, supporting the department's productivity, and serving as the first point of contact for both internal and external customers.

Embrace the Francis Tuttle Culture as reflected in the Mission and Vision statements, and continually portray the Core Values: Service, Trust, Aspiration, Respect, and Responsibility.

Essential Job Functions

• This position requires exceptional customer service skills when answering incoming calls, greeting and serving customers, and maintaining department communications.
• Serves as a greeter for the administration building. This entails notifying administrative personnel when appointments arrive, assisting walk-in customers, and covering the Human Resources administrative assistant.
• Assisting with calendar and scheduling for marketing leadership-scheduling meetings, appointments, etc.
• Assists with purchasing, including generating electronic requisitions, placing orders, monitoring order status, receiving orders, and processing completed order paperwork.
• Tracking marketing budgets and expenses Assists with budget monitoring, invoice processing, or tracking promotional spend.
• Maintains detailed records of account renewals on an annual basis.
• Maintain contact lists Updating customer/prospect databases, segmenting lists for email campaigns, or ensuring data accuracy for targeted marketing.
• Maintains, organizes, and handles incoming requests and inquiries for Marketing via email, voicemail, and other means.
• Works cooperatively with other members of the Marketing team and employees from across the district.
• Assists the Marketing team with special projects as needed.
• Orders and maintains all office and break supplies.
• Responsible for researching and ordering promotional products for use in approved activities.
• Maintains and updates files, databases, and documents. Manages and runs reports as needed.
• Serves external clients by providing product and service information.
• Assists with updating processes, manuals, contracts, files, spreadsheets, and other documents as assigned.
• Provides administrative support for the events function, including scheduling meetings, answering phone and e-mail inquiries regarding meeting rooms, facility requests, billing, and reports.
• Serves on district-wide committees as needed.
• Ability to be present on the job as described under working conditions and contract details.
• Other duties as assigned.
  
  

Knowledge, Skills, And Abilities

• High school diploma or equivalent required.
• A minimum of three years of administrative experience preferred.
• Must be proficient in Windows and Microsoft Office software (including Excel and Outlook).
• Strong organizational skills.
• Ability to understand and meet critical deadlines.
• Ability to work independently with limited supervision and direction.
• Ability to excel in a fast-paced work environment by prioritizing tasks and projects.
• Strong flexibility, time management, and organizational skills are a must.
• Anticipate needs, be resourceful and have ability to build strong employee partnerships within the organization.
• This position requires both possession of a valid Oklahoma Driver's license and the ability to independently drive to meetings, training locations, and other District campuses. The employee must also remain in compliance with District driving record policies.
• Must be detail-oriented.
• Strong interpersonal and customer service skills.
• Ability to problem solve.
• Excellent verbal and written communication skills.
• Ability to maintain confidential information.
• Ability to foster positive relationships.
• Ability to consistently deliver superior customer service and high-quality work to internal and external customers.
• Ability and desire to maintain/manage an efficient, well-organized office area.
  
  

Working Conditions: Long periods of sitting and standing. Ability to lift 10-25 lbs. Low-level machine noise is encountered the majority of every day. A concentrated visual effort is required. Extensive communication with internal and external customers. Reliable, dependable, and punctual attendance. This is not an exhaustive list, and reasonable accommodations will be made as needed.

Organizational Relationship: Full-time, non-exempt personnel position reports directly to the Director of Marketing and Communications.

Contract Details: Twelve-month contract subject to annual renewal. Working days and hours are Monday through Friday, 8:00 a.m. 4:30 p.m.

Benefits

Francis Tuttle offers a comprehensive benefit package for full-time employment to include paid health and dental insurance, monthly supplemental benefit compensation of $465, employee leave plan with family friendly work calendar and 100% contribution into Oklahoma Teachers Retirement System. The district will match up to 2% of monthly, base salary with a 403b or 457 retirement plan (base salary does not include stipends or extra duty).

• Starting salary represents individuals who are in early stages of career, newer to the role, working toward increasing proficiency.
• This range represents individuals who are fully experienced and qualified, demonstrate sustained performance for a period of time and exhibit full proficiency in all aspects of their role.
  
  

Contact

Human Resources

12777 N. Rockwell Avenue

Oklahoma City, Oklahoma 73142

(405) 717-4625

Only persons of interest will be contacted.

Disclaimer

"The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. This information is not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified."

Equal Opportunity E-Verify Employer