Assistant to the Chief, Accreditation Manager

GENERAL STATEMENT OF DUTIES:

This position is the primary liaison and manager for the accreditation process of Framingham State University Police Department

SUPERVISION RECEIVED:

Chief of Police

SUPERVISION EXERCISED:

N/A

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

A. Keeps abreast of all aspects of the certification or accreditation process: the standards for certification and accreditation as well as the various requirements of the process. Assesses and communicates the impact of any proposed changes (on department policies and practices) to the CEO (Chief).

B. Conducts a thorough examination of the Department beginning with a comprehensive review of the standards: analyzes each standard to determine Department compliance: takes steps to achieve compliance where noncompliance is determined; organizes compliance documentation and prepares said documentation in the required manner for assessors to review.

C. Identifies standards that are not applicable to the Department. Prepares and submits Waiver Forms to the Commission for conditional approval.

D. Prepares and submits status reports to the CEO (Chief) to monitor certification or accreditation efforts and progress.

E. Provides information on certification or accreditation to members of the Department to ensure familiarization with the process. Ensures that each employee is aware of all standards which affect or apply to his/her assigned area of responsibility and receives training on how to demonstrate compliance with all standards connected to the employee's duties and responsibilities.

G. Assists in the identification and development of new programs, systems and procedures to achieve compliance with standards which may include the acquisition of new equipment or changes in the facility.

H. Develops a self-assessment plan of action to achieve and maintain compliance with standards. Establishes work priorities and coordinates them to meet project deadlines.

I. Oversees and coordinates the Department's system for updating written directives. Assigns policy reviews and policy writing to individuals functionally responsible or connected to each standard and or assists in the development of draft written directives for staff review.

J. Prepares and maintains the Department's compliance documentation including all Certification or Accreditation Files, required by the commission.

K. Maintains archive files of departmental written directives.

L. Submits documentation and or reports to the Commission, as required.

M. Serves as advisor to the CEO (Chief) and Command Staff on issues related to certification or accreditation.

N. Meets regularly with the CEO (Chief) and key members of the Department to report on certification or accreditation efforts and activities.

O. Develops and manages a department-wide monitoring system ensuring that all time-sensitive action items required by standards are completed on schedule (inspection reports, reviews, analyses, ect.). Reviews compliance documentation to ensure ongoing compliance with standards.

P. Attends training programs offered by the Massachusetts Police Accreditation Commission (MPAC) and the Coalition of Accreditation Managers of Massachusetts (CAMM) to stay abreast of program information and changes.

Q. Performs other duties related to certification or accreditation, as assigned.

R. Responsible for reporting to the Equal Opportunity Officer or Title IX Coordinator knowledge or receipt of reports of discrimination, discriminatory harassment, and retaliation from students or other members of the university community.

S. Designated as a Campus Security Authority under the Clery Act

WORKING CONDITIONS:

Working conditions are inside of an office or hybrid.

MINIMUM QUALIFICATIONS:

A. Working knowledge and understanding of the standards and the process.

B. High degree of self-initiation and the ability to work with little or no supervision.

C. Effective organizational skills and the ability to accomplish multiple tasks at the same time.

D. Effective writing skills, including the ability to edit draft material.

E. Ability to delegate appropriate assignments throughout the Department and enforce deadlines.

F. Computer Skills (Word processing) or the ability to learn.

G. Ability to do some legal and historical research.

H. Ability to speak publicly about the certification or accreditation process and train Department employees.

J. Ability to plan and organize workload, and complete assignments in a timely fashion.

K. Ability to resolve problems and noncompliance issues.

L. Ability to attend business meetings and training programs of MPAC and CAMM when necessary.

M. Ability to follow instructions to ensure adherence to Commission policies and procedures.

N. Ability to think creatively to achieve compliance with challenging standards.

This is a part-time, non-benefited contract position, not to exceed 18 hours per week. The scheduled hours are flexible as well as the location and modality. The pay rate is $30/hr.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.