Archives and Special Collections Assistant (Library Assistant II)

GENERAL STATEMENT OF DUTIES:

Under the supervision of Archivist/Special Collections Librarian, the Archives and Special Collections Library Assistant (officially classified as Library Assistant II) works primarily in the Archives and Special Collections areas of the library.

See full Librarian Assistant classification specifications.

SUPERVISION RECEIVED:

Works under the general supervision and review of the Archivist/Special Collections Librarian.

SUPERVISION EXERCISED:

May supervise student workers and interns under direction of Archivist

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Assist with requests from faculty, staff, students, alumni, and outside patrons.
• Supervise student workers, interns, and patrons using archival and special collections materials and the Special Collections Reading Room.
• Assist with supervising students and interns assigned to archives/special collections.
• Locate, retrieve, and return to proper locations archival materials in a safe and efficient manner.
• Arrange, process, describe, and preserve archives, manuscript, and image collections, using established standards and local policies and procedures set by the Archivist/Special Collections Librarian.
• Tracks and compiles patron usage statistics and logs on use of the archives and special collections.
• Organizes and copies archival materials as needed.
• Collaborate with Archivist/Special Collections Librarian on a wide range of initiatives, including physical and digital exhibits, preservation projects, special events, tours and class visits.
• Enter data in and manage Excel and Access databases, and prepare lists using Microsoft Word.
• Use standard archival and filing procedures to inventory collections, do filing, and create lists of Honors Thesis papers and other collections as needed.
• Organize and prepare materials for digitization.
• Attend department and library meetings, serve on appropriate staff work groups, and participate in necessary training.
• Perform projects and other duties as assigned by supervisor.
• Staff library front desk as assigned

WORKING CONDITIONS:

Works in library archives and special collections rooms and in office. Must have the ability to safely lift/move boxes and push book trucks of up to 40 pounds.

MINIMUM QUALIFICATIONS:

Applicants must have at least (A) one year of full-time, or equivalent part-time paraprofessional or clerical experience as a library assistant, preferably with archival and special collections in a library, museum, or similar context, or (B) any combination of the required experience and the substitution below.

Substitutions:

An Associate's degree or higher may be substituted for the required experience. *

• Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

ADDITIONAL QUALIFICATIONS:

• Detail-oriented and able to work with accuracy
• Excellent organizational and planning skills
• Proven ability to work independently and follow-through and resolve tasks and issues to completion
• Able to ensure proper handling, care, storage, preservations, and tracking of collection items
• Proficiency in use of the Internet, Excel, and other Microsoft Office products
• Ability to understand and apply Library and university procedures and guidelines
• Ability to prepare general reports
• Strong interpersonal and communication skills, with the ability to work effectively with diverse individuals and communities
• Sound judgment, problem-solving skills, and the capacity to manage multiple projects effectively
• Ability to safely lift boxes and push book trucks of up to 40 pounds.

PREFERRED QUALIFICATIONS:

Basic experience or understanding of archives and special collections
Experience handling or preserving rare or fragile documents, objects, and other materials

This is a full-time, non-exempt, benefits-eligible position in the American Federation of State, County, and Municipal Employees (AFSCME) bargaining unit with a union title of Library Assistant II. The bi-weekly pay rate is $1,872.37 (grade 12, step 1).

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.