Finance Specialist II (Shared Services)

Job Description The Finance Shared Services Center Financial Specialist will support the day-to-day operations of the finance shared services team, ensuring efficient, accurate, and timely delivery of financial services. This role will involve tasks across various accounting aspects, contributing to the overall financial integrity and smooth operation of the company’s financial processes. Key Responsibilities: Accounts Payable & Receivable: Execute end-to-end AP and AR transactions, including invoice processing, purchase order matching, billing support, and payment processing. Perform vendor and customer reconciliations, resolve discrepancies in a timely manner, and maintain accurate transaction records in accordance with SSC service level agreements (SLAs). Client Billing & Detail Validation Validate billing details, including line items, FX rates, third party charges supporting documentation etc, to ensure accuracy prior to invoice issuance as per PIN. Coordinate with Finance or CW teams to resolve billing discrepancies and ensure proper cut-off and completeness of billings. WIP Reporting Perform regular WIP reviews by reconciling costs incurred against billings and revenue recognition. Identify under-billing and over-billing positions and prepare necessary accounting entries. Prepare WIP schedules for management review. General Ledger & Closing Support: Prepare journal entries and perform balance sheet account reconciliations Support month-end and year-end closing activities, ensuring transactions are accurately recorded and supported in compliance with accounting standards and internal policies. Financial Reconciliation: Perform regular reconciliations of bank accounts, vendor accounts, and other financial statements. Investigate and resolve discrepancies in financial records. Prepare reports as needed for internal or external audits. Customer Service & Collaboration: Provide professional and timely responses to internal and external inquiries. Liaise with internal departments such as Procurement, HR, and IT to resolve issues and ensure smooth financial operations. Compliance & Controls: Ensure adherence to internal policies, accounting standards, and regulatory requirements. Help maintain strong internal controls and data integrity. Process Improvement & Efficiency: Identify gaps in financial processes and propose efficiency improvements. Contribute to automation and streamlining initiatives within the shared services team. Qualifications: Bachelor's degree in Finance, Accounting, or related field. More than 4 years of experience in finance, accounting, or a shared services environment. Experience in client billing validation, project accounting, or WIP is an advantage. Attention to detail, strong analytical skills, and the ability to handle complex financial data. Good communication skills, both verbal and written. Mandarin or Japan language capability is a plus. Proficient in Microsoft Office Suite, with advanced Excel skills. Familiarity with ERP systems (e.g., SAP, Oracle) is a plus. Ability to adapt to changing business needs and demands. Able to perform well individually and contribute meaningfully to group efforts. Preferred Skills: Knowledge of accounts payable, accounts receivable, payroll processing, and financial reporting. Experience in full set accounts, audit or process improvement is a plus. Work Environment: Fast-paced, team-oriented environment. Occasional overtime during peak periods (e.g., month-end, year-end). Finding the right person is very important to us. We hope that finding the right place is important to you. Interested? Apply now. Don’t forget to include your CV and cover letter. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations. Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real-time compliance, WorkRight, its multi-jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility. Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.