Executive Assistant

Job Description About Fragomen: Fragomen is the world’s leading provider of immigration services, combining sophisticated technological tools with deep expertise to navigate complex immigration challenges. With offices worldwide, we are committed to delivering exceptional client service and fostering an inclusive and innovative work environment. Position Summary: We are seeking a senior Executive Assistant to support senior leadership in our Washington, D.C. office. This hybrid role is designed for a highly experienced EA who serves as a trusted partner to executives by anticipating needs, enabling informed decision‑making, and ensuring operational excellence, while remaining firmly grounded in executive support best practices.  This position goes beyond traditional administrative support by incorporating priority management, executive‑level coordination, and data‑informed reporting, all within a professional services environment where discretion, judgment, and precision are essential.    The ideal candidate is proactive, detail‑oriented, and comfortable operating in a fast‑paced, high‑expectations setting. They think beyond the immediate task, anticipate executive needs, and contribute to continuous improvement - while understanding the importance of accountability, and teamwork in a law firm or professional services context.  Key Responsibilities  Executive Support  Provide comprehensive, high‑level administrative support to senior leadership, including complex calendar management, travel coordination, meeting logistics, and correspondence.  Serve as a primary liaison for internal and external stakeholders on matters related to executive scheduling, priorities, and communications.  Draft, edit, and proofread executive‑level documents, presentations, and briefing materials, ensuring accuracy, clarity, and professionalism.  Manage competing priorities on behalf of the executive, exercising sound judgment and discretion to ensure time and attention are focused on the highest‑value matters.  Executive Partnership & Priority Enablement  Act as a trusted executive partner by supporting, tracking, and advancing leadership priorities.  Assist with coordination of cross‑functional initiatives by scheduling, tracking milestones, and following up on action items as directed by leadership.  Prepare agendas, capture key discussion points, and track action items for executive and leadership meetings.  Support executive decision‑making by gathering information, synthesizing inputs, and preparing concise, executive‑level summaries and briefings.  Systems, Tools & Technical Support  Serve as a power user for systems and platforms utilized by senior leadership (e.g., Outlook, document management tools, reporting platforms), ensuring efficient use and data accuracy.  Coordinate with IT, finance, and operations teams to ensure executives have appropriate tools, access, and support.  Assist with preparation of technical or data‑driven presentations, ensuring information is accurate and presented at the appropriate executive level.  Reporting & Executive Information Management  Prepare and distribute executive‑level operational and management reports to support leadership visibility and decision‑making.  Maintain dashboards, trackers, or reporting tools used by the executives, ensuring accuracy, consistency, and relevance.  Support preparation of materials for meetings, executive reviews, and other high‑stakes internal or external presentations.    Key Skills & Attributes  Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities with accuracy and composure.  Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience working with reporting tools or dashboards strongly preferred.  Strong judgment, discretion, and professionalism, particularly when handling confidential, sensitive, or time‑critical matters.  Comfortable prioritizing, problem‑solving, and making day‑to‑day decisions independently within agreed parameters.  Clear, concise communicator with strong executive presence and sound tone judgment.  Adaptable, proactive, and collaborative - able to operate effectively under pressure and shifting demands.  Learning‑oriented and continuously improving, while respecting established processes and firm protocols.  Experience with Salesforce or similar systems is a plus.    Qualifications  Bachelor’s degree preferred.  8–10 years of experience as an Executive Assistant or in a comparable senior executive support role.  Demonstrated experience supporting senior leaders in a law firm, professional services, or similarly structured organization.  Proven ability to work with discretion, confidentiality, and professionalism in an executive environment.  Strong analytical and problem‑solving skills applied in a support and enablement capacity.  Experience supporting partners, principals, or C‑suite executives is highly preferred.  Compensation: The salary range for this role reflects a variety of factors considered in compensation decisions, including but not limited to an individual’s skills, experience, qualifications, work location, work arrangement, licensure and certifications, and applicable laws. Placement within the range will vary based on these factors, and compensation decisions are made to ensure internal equity and alignment with market data. A reasonable and good-faith estimate of the current salary range for individuals able to work in the office locally is: $64,000.00 - $77,000.00 You may also be eligible to take advantage of our benefits offering, 401K, and paid time off plans. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws. Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real-time compliance, WorkRight, its multi-jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility. Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.

Salary : $64,000 - $77,000