Bookkeeper- Accounts Payable/Receivable

Position Summary

We are seeking a detail-oriented and reliable Bookkeeper / AP-AR Manager to oversee day-to-day financial transactions, manage invoicing and collections, and maintain accurate financial records. This role is critical to ensuring smooth cash flow, timely payments, and organized accounting processes across the company. We are a fast-paced busy landscaping company.

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Key Responsibilities

Accounts Receivable (AR)

Generate and send customer invoices accurately and on schedule

Track incoming payments and apply them to the correct accounts

Follow up on outstanding balances and manage collections

Maintain customer account records and resolve billing discrepancies

Accounts Payable (AP)

Process vendor invoices and verify accuracy against contracts/work completed

Schedule and execute timely payments (checks, ACH, credit cards)

Maintain vendor records, W-9s, and payment terms

Reconcile vendor statements and resolve discrepancies

Bookkeeping & Financial Management

Record daily financial transactions and maintain general ledger

Perform bank and credit card reconciliations

Assist with monthly, quarterly, and year-end close

Maintain organized digital and physical financial records

Support budgeting and cash flow tracking

Reporting & Compliance

Prepare regular financial reports (AR aging, AP aging, cash flow)

Assist with tax preparation and coordinate with CPA/accountant

Ensure compliance with company policies and basic accounting standards

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Qualifications

2 years of bookkeeping, AP/AR, or accounting experience

Strong understanding of basic accounting principles

Experience with accounting software (e.g., Sage 50)

Proficiency in Microsoft Excel and general computer skills

Strong attention to detail and organizational skills

Ability to manage multiple tasks and meet deadlines

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Preferred (Not Required)

Experience in construction, landscaping, or service-based industries

Familiarity with job costing and project-based billing

Experience handling high invoice volume and collections

Pay- Based on Experience. To be discussed