Basic Functions & Responsibilities
Fox Valley Technical College celebrates diversity, supports equity and inclusiveness, and encourages individual expression in our workplace.
This position provides critical payroll functions, meeting strict deadlines while maintaining a high degree of accuracy in a high-volume environment. This position computes, disburses wages, deductions, taxes, and other withholdings, posts payroll data and prepares reports and/or payments to government agencies, insurance companies, and others.
Essential Job Functions/Secondary Job Functions
ESSENTIAL JOB FUNCTIONS
Prepare payrolls for all employees. Receive, review, and analyze accuracy of all payroll data. Develop and maintain a variety of payroll spreadsheets and queries for analysis, reconciliation, and informational purposes.
Complete all stages of payroll processing using Human Resource, Finance, and Student systems. Review the results of each process for accuracy, troubleshoot any errors, and make corrections to allow for successful timely completion of each payroll.
Setup payroll deductions and wage assignments in system. Process Unemployment Insurance inquiries. Maintain and update general ledger combination codes for each contract and non-union employee.
Research, troubleshoot, and correct payroll related problems. Prepare required journal entries and payroll adjustments in Finance system. Adjust employee balance tables for errors, voids, and overpayments.
Maintain comprehensive knowledge of Additional Pay system. Assist adjunct faculty in understanding the Additional Pay system, the adjunct faculty pay schedule, and the adjunct faculty pay process. Work closely with the class originators and technical operation specialists to effectively use and troubleshoot the system.
Apply federal, multi-state and local tax rules to payroll operations to ensure regulatory compliance. Prepare, send, and audit federal, state and local taxes on a per payday, quarterly, and year-end basis with Third Party Tax Administrator. Annually prepare and distribute W-2 forms and all related reports.
Maintain Wisconsin Retirement System (WRS) data for each employee ensuring that the district is complying with WRS guidelines. This includes the determination of eligibility for all employees. Process terminations, category changes, disbursement of funds to WRS and prepare monthly and annual reports.
Reconcile payroll-related general ledger and WRS.
Answers employee questions related to payroll and resolves issues.
Assist employees with 403(b) and 457 retirement plans. Compile data, prepare reports, and schedule payments to appropriate retirement plan administrators.
Test payroll system updates prior to implementation into live system. Test Third Party Administrator’s Quarterly Interface updates.
Prepare and process payroll for Canadian employee including currency conversion in two distinct systems. Coordinates with Third Party payroll vendor for payment of Canadian earnings and the processing of US earnings shadow payroll.
SECONDARY JOB FUNCTIONS
Assist with annual college financial audit and unemployment compensation audit as required.
Perform other duties as requested.
Qualifications, Training and Experience
Associate Degree in Accounting or related area, AND
Three years of practical payroll work experience in a large, complex organization, AND
Advanced Excel and Basic Word skills are required. OR
An equivalent combination of related education, training and experience.
FPC or CPP certification is preferred.
Experience working with Workday Payroll Related Modules is preferred.
Essential Aptitudes, Skills, Knowledge and Personal Characteristics
Excellent organizational skills and ability to work under pressure.
Ability to identify needed action without continual direction.
Strong analytical and problem-solving skills.
Detail oriented with the ability to multi-task.
Exceptional customer service skills and the ability to maintain an excellent working relationship with internal and external customers.
Excellent oral and written communications skills, as well as good listening skills.
Ability to maintain confidentiality and professionalism.
Demonstrate ethical conduct in all aspects of the work environment.
Demonstrate a positive attitude, maturity, initiative and integrity with a professional image contributing to the success of the college.
Work effectively in a team environment.
Ability to work with diverse student, staff, and community populations.
Accept responsibility for professional growth.
Dependable, punctual, and commitment to following through on tasks.
Flexibility in work schedule is required.
Benefits (eligibility requirements may apply)
403B and 457 Retirement Plans, Bereavement Leave, Campus Care Clinic, Dental Insurance, Emergency Leave, Employee Assistance Program, Fitness Center at Appleton Main Campus, Flexible Spending Account, Group Legal Benefits, Health Insurance or if applicable Cash Option Plan, Health Savings Account, Long Term Disability Insurance, On-Site Child Care Facility at Appleton Main Campus, Paid Holidays, Paid Vacation, Pet Health Insurance, Short Term Disability Insurance, Sick Leave, Spousal and Child Life Insurance, Supplemental Employee Life Insurance, Term Life & AD&D Insurance, Tuition Reimbursement, Vision Insurance, Voluntary Accident Insurance, Voluntary Critical Illness Insurance, Voluntary Hospital Indemnity Insurance, Wellness Program, Wisconsin Retirement System Pension Benefit (plan eligibility requirements apply)
