What are the responsibilities and job description for the Office Assistant position at Fox Security & Communications, Inc.?
Job Summary
We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will support daily office operations by answering and directing incoming phone calls, managing accounts receivable and accounts payable, and maintaining accurate customer account records. This role is responsible for tracking technicians throughout the day to ensure correct data entry and communication. The office manager also supports customers by addressing inquiries, processing payments, and assisting with account management. Additional responsibilities include general administrative and clerical support to ensure the office operates smoothly and efficiently, with a willingness to assist wherever needed. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
- Oversee daily office operations to ensure smooth and efficient workflow
- Answer and direct incoming phone calls and emails
- Manage accounts receivable and accounts payable, including invoicing and payment processing
- Maintain and update customer accounts and records
- Serve as a point of contact for customers, addressing inquiries and resolving basic issues
- Maintain office files, databases, and documentation
- Order office supplies and manage inventory
- Support management with administrative tasks and reporting
- Ensure office policies and procedures are followed
- Provide general administrative and clerical support to the office as needed
Qualifications
- High school diploma/GED required
- Previous experience as an Administrative Assistant or in a similar position
- Familiarity with standard office equipment such as printers and fax machines
- Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
- Highly organized with excellent time management skills and the ability to prioritize projects
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $25