What are the responsibilities and job description for the Accounts Payable Specialist position at Fourstar Group?
Job Descriptions:
- Review, verify, and process vendor invoices for accuracy and proper authorization.
- Enter vendor invoice data into the accounting system for payment processing.
- Enter Intercompany invoices and apply payments.
- Weekly Checkrun and apply Daily ACH Payments.
- Monitor payment schedules to ensure timely disbursements and avoid late fees.
- Address payment inquiries from vendors and internal stakeholders.
- Reconcile vendor statements, investigate, and resolve discrepancies.
- Assist in month-end and year-end closing by reconciling accounts payable records.
- Maintain organized and accurate records of invoices, payments, and correspondence.
- Enter Amex credit card charges and reconcile at statement closing date.
- Process employee expense reports and travel reimbursements.
- Manage Year End 1099 process.
- Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
- Support internal and external audits by providing requested documentation and information.
Qualifications:
- Associate degree in Accounting or higher preferred.
- 3-5 years experience in Accounts Payable.
- Proficiency in Quickbooks Online and Quickbooks Desktop.
- Proficiency in Excel (VLookUp & Pivot Table).
- Attention to Detail: High accuracy in data entry and matching.
- Strong verbal and written skills for vendor communication.
- Ability to manage high-volume, time-sensitive tasks.