What are the responsibilities and job description for the Administrative Assistant position at FOUR SEASONS HEATING AND AIR CONDITIONING LLC?
About the Role
Are you an elite-level administrative professional ready to step into the engine room of one of the fastest-growing home service companies in the Midwest?
Four Seasons Heating, Air Conditioning, Plumbing & Electric, the largest residential HVAC contractor in North America, is looking for a high-performing Administrative Assistant. This is not a basic admin role—this is a strategic support position designed for someone who thrives in a fast-paced, data-driven environment. You'll help drive efficiency, clarity, and execution across multiple departments including HVAC, Plumbing, Electrical, and more.
Pay Range- $50K-$55K
What You’ll Do
Operational Support & Reporting:
- Run, format, and interpret daily and weekly Excel reports across multiple departments
- Provide clear, digestible overviews highlighting key metrics, red flags, and growth opportunities
- Support meeting prep by compiling performance dashboards, updating scorecards, and tracking KPIs
Communication & Scheduling:
- Manage Outlook calendars, proactively schedule meetings, and ensure deadlines are met
- Serve as gatekeeper and liaison for incoming communications—whether internal teams or external partners
- Coordinate follow-ups, call recaps, and assist in preparing high-level executive summaries
Documentation & Admin Duties:
- Draft and edit reports, proposals, SOPs, and slide decks
- Maintain records for ongoing projects across sales, service, and training operations
- Help coordinate departmental initiatives, contests, or marketing campaigns
What You Bring
- 3 years in an executive, operations, or administrative role
- Expert proficiency in Microsoft Excel (pivot tables, formulas, dashboards)
- Proficiency in Microsoft Outlook, Word, and PowerPoint
- Strong reporting and analytical skills — you can take raw numbers and make them meaningful
- High organizational IQ — able to anticipate next steps, streamline workflow, and juggle multiple priorities
- Confidentiality and professionalism when dealing with executive-level information
Previous Experience
- HVAC, plumbing, construction, or trades industry exposure
- Experience with CRM, project management, or call tracking software
- Bilingual communication (English/Spanish)
Benefits
- Medical Insurance (employer subsidized)
- Accident Insurance
- Critical Illness Insurance
- Hospital Indemnity Insurance
- Dental Plans (free to employees)
- Vision Plans (free to employees)
- Short Term Disability (free to employees)
- Long Term Disability
- Basic Life Insurance (free to employees)
- Holiday Pay
- Paid Time Off
- 401k with Matching
- Credit Union
- Cellular Discounts
The Right Fit for This Role Will:
- Maintain composure under pressure and adapt swiftly to changing priorities and demands
- Communicate clearly and confidently with high-level staff
- Strive for excellence by mastering the details and staying ahead of potential obstacles
- Anticipate needs and take initiative to ensure your leader’s day runs smoothly, efficiently, and effectively
Reasonable Accommodation:
Four Seasons is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Four Seasons is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 773-284-6161 Ext 5010.
Salary : $50,000 - $55,000