What are the responsibilities and job description for the Finance Specialist - Accounting and Grants position at Fountain-Fort Carson School District 8?
Preferred Minimum Qualifications
Responsible for preparation of various state and federal grant applications, reports and audit compliance related to grants. Prepares journal entries, reconciles p-card transactions, and processes purchase orders. Responsible for the accounting, bookkeeping, and budgeting for federal and District grant programs and Student Achievement Department.
Responsible for ongoing support and training of budget secretaries, including internal auditing. Assist with check requests, paying weekly bills, and bank deposits preparation.
Essential Job Functions
Human Resource Specialists are on the Classified Salary Schedule.
Benefits
Fountain-Fort Carson School District # 8 provides medical, dental, vision, chiropractic, life, long-term disability, accidental death & dismemberment insurances, and paid time off benefits. There are district and employee contributions to some or most of these benefits.
Employment Period
261 days per year - 8 Hour Work Day
- High school graduate or equivalent. (Required)
- Preferred Associate's Degree or equivalent courses in accounting and bookkeeping
- Preferred three years' experience with pupil count and federal impact aid data submissions
- Two years previous experience in secretarial or clerical field.
- Demonstrate the ability to interact with staff, parents, and the public.
- Pass Excel testing
Responsible for preparation of various state and federal grant applications, reports and audit compliance related to grants. Prepares journal entries, reconciles p-card transactions, and processes purchase orders. Responsible for the accounting, bookkeeping, and budgeting for federal and District grant programs and Student Achievement Department.
Responsible for ongoing support and training of budget secretaries, including internal auditing. Assist with check requests, paying weekly bills, and bank deposits preparation.
Essential Job Functions
- Assist with federal pupil count processes, including impact aid survey and source check preparation and reconciliation of data to student information system (SIS). Assist in year-end close.
- Responsible for gathering financial data to assist with preparation of federal grant program ESSA application
- Prepare various state and federal grant applications, reports, budget, budget revision reports and audit compliance to include but not limited to, Impact Aid, CTE. Perkins, Title Funds, Read Act Funds, DODEA Grants, etc..
- Working knowledge of multiple accounting software applications (DocuWare, ERP Pro (Infinite Visions), Infinite Campus, MySchoolBucks (MSB), Tandem, Syncplicity, Smartsheets)
- Maintain district grant accounting systems. Monitor budgets and expenditures for state and federal grant programs (e.g., account analysis, reconciliation, expenditure/budget analyses)
- Prepares journal entries, reconciles p-card transactions, and processes purchase orders.
- Complete annual financial reports for CDE and monthly/quarterly federal reports as required
- Responsible for ongoing support and training of budget secretaries, including internal auditing
- Process check requests, bills, prepare and make bank deposits
- Gather, analyze, enter, and compile data for reports and/or communications, as needed
- Maintain the department website
- Perform other duties as assigned
- Demonstrated "super user" knowledge of student information system software.
- Knowledge of CDE pupil count and Impact Aid rules and regulations.
- Strong oral and written communication and interpersonal skills.
- Strong organizational skills.
- Phone etiquette skills.
- Public relations and customer service skills.
- Problem solving and analytical skills.
- Keyboarding skills.
- Bookkeeping and accounting skills.
- English language skills; bilingual skills desirable.
- Ability to work at a fast pace and handle multiple tasks and situations simultaneously and with interruptions.
- Must be proficient with MS Office suite; moderate to advanced level Microsoft Excel skills preferred.
- Ability to work independently.
- Ability to maintain confidentiality in all aspects of the job.
- Ability to promote and follow Board of Education policies, Superintendent policies, building and department procedures.
- Ability to communicate, interact, and work effectively and cooperatively with all people, from diverse ethnic and educational backgrounds.
- Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.
Human Resource Specialists are on the Classified Salary Schedule.
- FFC8 allows new hires to bring in up to 8 years of previous experience in similar school type settings.
- Please understand that new hires tend to start out at the lower end of the salary range.
Benefits
Fountain-Fort Carson School District # 8 provides medical, dental, vision, chiropractic, life, long-term disability, accidental death & dismemberment insurances, and paid time off benefits. There are district and employee contributions to some or most of these benefits.
Employment Period
261 days per year - 8 Hour Work Day