Office Manager/ Executive Assistant

We are seeking a highly organized, hands-on Operations Manager to provide day-to-day operational and administrative support across the organization. The person in this role functions as a key partner to leadership and supports marketing and office operations to ensure the business runs smoothly.

This position is ideal for someone who enjoys execution, coordination, and problem-solving, and who thrives in a small-company environment where priorities can shift and collaboration is essential.

• Provide direct administrative and operational support to company leadership

• Manage scheduling and calendar coordination for the CEO and senior leaders

• Coordinate and support marketing initiatives, including scheduling, tracking deliverables, and managing assets

• Manage office operations, including supplies, vendors, scheduling, and internal logistics

• Assist with project coordination across teams to ensure tasks and deadlines are met

• Support special projects and initiatives

• Support HR-related activities such as onboarding, documentation, and internal coordination

• Support company culture-building efforts, including internal events, communications, and team initiatives

• Identify operational inefficiencies and assist with implementing practical improvements

• 4-8 years of experience in operations, administrative support, project coordination, or a related role

• Project management experience

• Experience supporting executives or senior leaders preferred

• Strong attention to detail and organizational skills

• Ability to juggle multiple priorities and shifting deadlines

• Clear written and verbal communication skills

• Comfortable working independently and proactively anticipating needs

• Experience and comfort with technology to support operational, marketing, HR needs (e.g. Microsoft Suite, Google Apps, Asana, Hubspot, etc.)

• Experience in executive support or office management

• Experience supporting HR 

• Experience in a small business or startup environment

• Experience with entry and/or management with a CRM, especially Hubspot

• A collaborative, supportive, and fast-paced work environment

• High visibility and close collaboration with leadership

• Opportunities to grow skills across operations, marketing, and partner success

• Competitive compensation and benefits based on experience (Medical, dental, and vision insurance, flexible vacation policy, and more)

Please submit your resume and a brief cover letter describing your relevant experience and interest in the role to employment@foundations-learning.com.