Grants & Data Coordinator

Position Summary: Manages the Children’s HOME Initiative information and data systems and assists with administrative tasks. The position’s primary emphasis is developing, maintaining, and entering data into reporting systems used to track program performance, tracking grant reporting and producing regular reports on all aspects of the program. The position also plays a vital role in the FSH/CHI intake team and process, answering housing inquires and assisting in connecting people to potential housing opportunities within CHI. The Data and Grants Manager reports directly to the Director of Family Supportive Housing.

Essential Job Functions:

• Manage all incoming data files.
• Assist in streamlining data collection tools and collaborate with the FSH team on data submissions.
• Analyze and interpret large amounts of data across various platforms.
• Support research and writing for grant applications, and provide relevant data information. Assist in compiling educational research and statistics for grant applications or reports.
• Maintain a calendar for grant deadlines.
• Track grant applications submitted.
• Collect relevant data and generate detailed reports for upper management on a monthly and quarterly basis.
• Assist in managing grants from over 14 funders by tracking due dates, reporting criteria, and submissions.
• Input and track quarterly data from case managers.
• Oversee the integration of new technologies and software.
• Support the FSH team in the daily use of data systems, such as creating digital case files.
• Develop standard operating procedures for data handling and archiving.
• Continually enhance data management strategies by assessing performance and recommending improvements in hardware, software, and data storage.
• Assist with administrative tasks such as filing, creating documents, drafting manuals/handbooks, and maintaining basic financial records and documentation.
• Perform data entry and serve as agency administrator with the Homeless Management Information Systems (HMIS). This includes attending quarterly meetings, setting up agency training, and ensuring data quality.
• Quickly and accurately address housing inquiries and direct waitlist check-ins to the Program Coordinator.
• Assist in reviewing CHI applications and respond to applicants regarding their status.
• Order and purchase supplies, bus passes, and bed orders.
• Ensure all new staff have their technology set up, including Adobe Suite, laptops, and work cell phones.

Other Duties & Responsibilities: 

• While this job description covers the main responsibilities of the job, it is not intended to cover every aspect of the job, and other responsibilities may be assigned. 
• Maintain knowledge of community resources to refer individuals and enhance internal programming.
• Interact with the public via phone, email, and in-person to provide service referrals, program information, and respond to housing inquiries.

Education and Experience Requirements: 

• High level of organizational skills, follow-through and attention to detail
• Excellent communication skills
• Strong commitment to confidentiality
• Minimum of Bachelor’s degree, or work experience equivalence; plus 1 year of office administrative experience
• Event & meeting planning experience preferred, but not required
• Some knowledge of non- profit or youth organizations
• Strong Excel Skills 
• Experience working with other large data bases

Compensation and Benefits:

This is a full-time position working a 40-hour work week, $27.58 

Preferred Skills:

• Fluent in Spanish or other language

Physical Demands/Work Environment: Multifamily housing community with significant challenges related to housing instability and socioeconomic stressors. Must be able to work with diverse population, challenging work environment with at risk youth and families.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her/their supervisor. 

Foundation Communities is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation & gender identity.

Salary : $28