Office Administration Services Assistant

Description

This position will provide support to all firm employees by performing duties for the Office Administration Services Department, including but not limited to: mail distribution, walking errands to deliver packages, copy and scanning projects, assisting with special projects, and performing other general administrative tasks. This position serves as the primary backup Receptionist. Perform other job duties as assigned.

Essential Job Functions

Mail Administration:

• Retrieve the daily mail from the carrier and newspapers from outside of the building.
• Deliver newspapers to each applicable office floor.
• Open incoming mail, scan, rename files, email to the correct employee(s), and deliver physical copies.
• Utilize postage machine to process outgoing mail.
• Coordinate and complete bankruptcy, marketing, accounting, and special mailings.
• Complete daily walking errands.
  
  

Office Supplies

• Routinely complete inventory of office supplies, organize supply closet, review inventory in Su Casa area of building, verify delivery of supplies and place office supplies in inventory closet and/or copy rooms.
• Restock copy machines with paper and maintain cleanliness of copy machines in each copy room.
• Clean desk surface and drawers of new hires.
  
  

Hospitality Administration

• Greet, assist clients and visitors.
• Maintain cleanliness of kitchen, kitchen equipment and fridges, microwaves and all refrigerators including defrosting the fridges monthly.
• Maintain daily cleanliness of coffee stations on all floors.
• Maintain tidiness of lobby areas including vacuuming and sweeping as needed.
  
  

Office Equipment

• Operate all Office Administration Services machinery including fax, copiers, scanners, and binding equipment.
• Scan and combine large documents per firm employee request(s).
• Produce CDs and flash drives as requested.
• Routinely wipe down Office Administration Services countertops and machinery.
  
  

Why Join Foster Swift?

Comprehensive Benefits

Affordable medical, dental, and vision insurance, company-paid life insurance, short- and long-term disability coverage, and a 401(k) plan

Additional Perks

Flexible voluntary benefit options to support your individual needs

Professional Environment

Collaborate with experienced legal professionals in a firm that values respect, innovation, and high standards of legal service

With more than 100 years of service, Foster Swift is proud to represent businesses, families, municipalities, and individuals across Michigan and beyond from our offices in Lansing, Grand Rapids, Southfield, and Holland.

Commitment to Diversity

Foster Swift is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or any other status protected by applicable laws

Apply Today

If you're a motivated and experienced paralegal looking to contribute meaningfully to complex cases and a respected firm, we encourage you to apply now and become part of a legacy of excellence

Requirements

• Must have a high school diploma or G.E.D.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Attention to detail and problem-solving skills.
• Must be able to lift up to 50 pounds.
• Must be able to perform the essential functions of the job with or without reasonable accommodation.