What are the responsibilities and job description for the Finance and Operations Manager position at Foster Babcock Associates?
Job Summary
This role is responsible for managing core financial operations, operational analytics, and performance reporting for the company. The position supports company owners by ensuring accurate financial reporting, effective commission payroll processing, data-driven analysis of advertising and inventory performance, and resolution of discrepancies with vendors and warehouses.
Key Responsibilities
Financial Operations & Reporting
- Reconcile company bank accounts to ensure accuracy and completeness of financial records
- Process and pay company bills in a timely and accurate manner
- Calculate and administer commission-based payroll
- Prepare and report financial information to company owners, including summaries and analysis as needed
Data Analysis & Reporting
- Pull reports from internal databases to analyze advertising performance
- Evaluate the effectiveness of advertised specials and promotions using data-driven analysis
- Present findings and insights to management to support business decisions
Rebate & Promotion Administration
- Manage mail-in rebate programs, including receiving and tracking redemption forms
- Verify customer purchases to confirm eligibility for gift cards or rebates
- Ensure accurate fulfillment of rebate incentives and resolve discrepancies
Inventory & Shipping Performance Analysis
- Analyze shipping performance and fill rates to identify trends and issues
- Determine whether specific SKUs are contributing to inventory shortages or fulfillment problems
- Monitor operational metrics related to order fulfillment and inventory accuracy
Dispute Resolution & Vendor Coordination
- Investigate and dispute reported item shortages when records indicate full shipment
- Dispute fill-rate penalties or fines when receiving warehouses incorrectly count inventory
- Communicate with vendors, warehouses, and internal stakeholders to resolve discrepancies efficiently
Required Skills & Qualifications
- Disciplined individual used to self-management
- Strong analytical and problem-solving skills
- Ability to proactively recognize priorities and needs
- Experience with financial reconciliation, accounts payable, and payroll calculations
- Ability to work with databases and reports to extract and analyze data
- High attention to detail and accuracy
- Strong organizational skills and ability to manage multiple responsibilities
- Effective written and verbal communication skills
Preferred / Nice-to-Have Qualifications
- Experience with commission-based compensation structures
- Familiarity with inventory management, logistics, or supply chain metrics
- Experience disputing vendor or warehouse discrepancies
- Advanced Excel or data analysis skills
- Used to face pace and multi tasking
What This Role Is Accountable For
- Accurate financial records and reporting
- Timely payment of bills and commissions
- Reliable analysis of advertising effectiveness
- Proper administration of rebate programs
- Identification and resolution of inventory and fulfillment discrepancies
Computer Software
- Quick Books
- RPMS – Commission tracking and calculation software
- Word, Excel, PowerPoint
This job description is not intended to be and should not be construed as an all-inclusive list of all responsibilities, skills, relationships or working conditions associated with the position.
This is a full time position with vacation, health benefits and retirement plan. Office is located in River Market area of downtown Kansas City MO. Free parking available. Salary based on experience and will be discussed during interview process. This position requires you to be in the office.
Foster Babcock & Associates is a manufacturer’s rep agency focused on representing various aftermarket automotive manufacturers with selling, marketing, analysis, customer service and training.
Contact: Brenda Babcock, Vice President
brenda@fosterbabcock.com