Executive Assistant

Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role involves managing complex schedules, coordinating projects, and handling a wide range of administrative tasks to ensure seamless daily operations. The ideal candidate will bring energy, attention to detail, and a proactive approach to their work, helping our executives stay focused on strategic priorities while maintaining smooth office functions. This paid position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills will make a meaningful impact.

Duties

• Manage and coordinate executive calendars using tools like Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are accurately scheduled and prioritized.
• Prepare, proofread, and transcribe documents, reports, and correspondence with precision using Microsoft Office suite and transcription skills.
• Organize and plan events, meetings, and travel arrangements, including booking venues, accommodations, transportation, and preparing agendas.
• Handle incoming calls with professional phone etiquette on multi-line phone systems; screen and direct inquiries efficiently.
• Support bookkeeping and financial tasks such as data entry in QuickBooks, invoicing, expense tracking, and basic office management duties.
• Maintain filing systems—both digital and physical—ensuring documents are organized for easy retrieval while managing confidential information securely.
• Assist with project coordination by tracking deadlines, preparing materials, and collaborating across teams to meet objectives.
• Perform clerical duties including data entry, photocopying, filing, front desk reception responsibilities, and managing office supplies inventory.
• Support personal assistant tasks as needed for executives including personal scheduling or errands that enhance overall productivity.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with strong office management background.
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Strong typing skills coupled with proofreading and transcription capabilities for accurate document preparation.
• Experience with bookkeeping software such as QuickBooks along with basic bookkeeping knowledge.
• Exceptional communication skills—both verbal and written—with professional phone etiquette on multi-line systems.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and filing.
• Familiarity with project coordination tools and techniques to support team initiatives efficiently.
• Prior experience supporting executives or high-level professionals is preferred; personal assistant experience is a plus.
• High school diploma or equivalent required; additional certifications in office administration or related fields are advantageous. Join us as an Executive Assistant where your organizational prowess will drive success across our operations! This role offers the chance to be an integral part of a vibrant team committed to excellence—empowering you to grow professionally while making a tangible difference every day.

Pay: $86,074.41 - $97,530.48 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $86,074 - $97,530