What are the responsibilities and job description for the Administrative Assistant Pearl Apartments - Moorestown, NJ position at forty2?
Join our team at the brand new Pearl Apartments!
Forty2 LLC, a multifamily property management, development, and consulting firm, is committed to maximizing asset performance through strategic analysis, operational excellence, and a focus on net operating income growth. We strive to recruit, develop, and retain top talent dedicated to delivering exceptional service to property owners and residents.
Pearl is a brand new apartment community in Moorestown, NJ, and we are seeking a detail oriented, organized, and professional Administrative Assistant to support our on-site team with lease preparation, renewals, resident file management, and general administrative functions.
Key Responsibilities
- Maintain complete and accurate digital and physical resident files, including executed leases, insurance certificates, pet agreements, notices, and other required documentation.
- Process move-in and move-out paperwork, security deposit accounting worksheets, and final account statements in accordance with applicable state requirements and deadlines.
- Prepare daily reports and assist with administrative tasks as directed by management.
- Maintain a clean, organized, and professional leasing office and tour path throughout business hours.
- Guide applicants through the online application process, collect income and identification documentation, and verify that files are complete before submission.
- Coordinate move-in appointments, utility transfers, and resident welcome packets.
- Assist with lease preparation, renewals, and ongoing resident record maintenance.
- Provide professional and responsive support to residents, applicants, vendors, and team members.
Qualifications
- One to three years of administrative experience preferred, ideally in property management, real estate, hospitality, or a similar client facing office environment.
- High school diploma or equivalent required; an associate or bachelor's degree preferred.
- Strong attention to detail and demonstrated accuracy when handling documents, dates, financial records, and deadlines.
- Proficiency in Microsoft Outlook, Word, and Excel, with the ability to learn property management software.
- Excellent written and verbal communication skills, with a professional and service oriented approach.
- Strong organizational and time-management skills, including the ability to manage interruptions while keeping time sensitive tasks on schedule.
- Familiarity with Fair Housing regulations and resident privacy standards, or a willingness to learn and comply with applicable requirements.
- Valid driver's license and reliable transportation.
Additional Information Equal Opportunity Employer. We offer a competitive compensation and benefits plan. Personal and employment references will be verified. Background checks and drug testing are required prior to employment and during service.