Programming Coordinator, Fortune Live Media

Programming Coordinator, Fortune Live Media

Fortune Live Media produces world-class conferences and events that bring together top innovators and thinkers to explore key trends in business and society. Described as “live journalism,” these editorially driven gatherings blend high-level production with impactful content. This position helps ensure our events run smoothly and successfully maintaining Fortune's global leadership in community-building and newsroom-led gatherings.

Key Responsibilities

Programming and Content Coordination

• Research and identify compelling session topics and speakers for Fortune live events, including flagship conferences and custom in-person or virtual gatherings.
• Manage briefing documents for internal and external speakers—creating templates, adding logistical details, and incorporating approved editorial content. (Familiarity with Canva preferred.)
• Manage internal agenda updates and ensure all external-facing materials are accurate, timely, and presented in Fortune’s editorial style.
• Support the Programming Team to ensure content is engaging, newsworthy, and creatively curated.

Speaker Relations and Event Support

• Support invitations, confirmations, onboarding, and communications with speakers and their teams.
• Maintain internal speaker outreach trackers and programming wish lists.
• Provide administrative support, including scheduling prep calls with editors and speakers.
• Coordinate speaker rehearsals on-site as needed and manage high-profile guests with professionalism and discretion.
• Coordinate online event delivery, including technical setup and troubleshooting for platforms such as Zoom and Teams. Conduct rehearsals and ensure speakers are equipped for presentations, especially for virtual events.

Cross-Team Collaboration and Project Management

• Liaise with production, marketing, and business development on programming needs and deliverables.• Manage programming-related documents, templates, and event website content.
• Provide on-site support, including speaker wrangling and session management.

Operations and Innovation

• Maintain programming timelines and master event schedules.
• Create and update speaker and demographic reports for internal and sponsor use.
• Manage virtual event operations, including logistics, scheduling (Zoom and event platforms), and troubleshooting.
• Contribute creative, editorial, and timely ideas to enhance programming and audience engagement.
• Use AI tools and emerging technologies to streamline workflows, improve efficiency, and support innovation.

Qualifications

• Bachelor’s degree in journalism, communications, media, event production, or related field.
• 1–2 years of experience in editorial, event programming, conferences, PR, or client services.
• Strong research, writing, organizational skills, and attention to detail.
• Excellent interpersonal and client-facing skills; comfortable with high-profile executives.
• Knowledge of CRM systems (Salesforce), event platforms (e.g., CVENT), and Excel preferred.
• Familiarity with AI systems and processes, and enthusiasm for applying them in day-to-day workflows, is a plus.
• Interest in business news and passionate about media and current events.
• Willingness to travel for domestic and international events.

Total Compensation Range: $60,000-$65,000 (non-exempt). Commensurate with experience. This range is a good faith estimate and may ultimately vary based on a number of relevant factors.

A few of Fortune’s perks and benefits:

• 20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy
• Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA
• 401(k) plan
• Generous parental leave
• Dependent care, commuter, and cell phone benefits
• Tuition reimbursement program
• A commitment to an open, inclusive, and diverse work culture

Location: This role will be based in NYC with 5 days/week in the office.

FORTUNE

Fortune Media is a global media organization dedicated to helping its readers, viewers, and attendees succeed in business through unrivaled access and best-in-class storytelling. Fortune’s mission is to drive the conversation about business. With a global perspective, the guiding wisdom of history, and an unflinching eye to the future, we report and reveal the stories that matter today—and that will matter even more tomorrow. With the trusted power to convene and challenge those who are shaping industry, commerce and society around the world, Fortune lights the path for global leaders—and gives them the tools to make business better. Our values inform our mission. We believe that business can be a powerful platform for good, and we are committed to holding it to that standard.boards.greenhouse.io

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