Benefits Administrator

BENEFITS ADMINISTRATOR

Job Description & Core Responsibilities

Department:                                Human Resources

Reports To:                                   Director of Human Resources                       

   FLSA Status:                                  Exempt

   Pay Grade:                                    Grade 5

   Starting Wage:                             $57,972.06 - $86,465.07

   Gaming Class:                              Compact/Gaming 

   Application Deadline:             March 3rd, 2026                

Position Summary:

The Benefits Administrator is responsible for the overall administration and maintenance of the benefits programs of the company to include group health, dental and life insurance, AD&D, long term disability, supplemental insurance programs as well as the retirement plan. The Benefits Administrator supports the goals and objectives of the Human Resources Department by providing professional, courteous, and quality administrative services, information, and support to the employees of the company.  The Benefits Administrator will act as a liaison between employees and insurance providers to resolve benefits-related problems and ensure effective utilization of plans and positive employee relations.  In addition, the incumbent will advise employees and management on interpretation of policies and procedures relating to benefits.

Core Duties and Responsibilities:

The Benefits Administrator is responsible for the following duties: 

• Assist employees in group and supplemental benefit enrollment; obtain required documentation for online enrollments; process enrollments in ADP, notify payroll of new deductions.
• Distribute benefit information regarding all plans to all enrolled participants for eligible/enrolled coverage.
• Participate in annual benefit renewal meetings and send RFP’s as required. 
• Monitor FT/PT hours for benefit eligibility changes. 
• Evaluate and modify benefits policies to ensure that programs are current, competitive and in compliance with legal requirements.
• Analyze services, coverage, and options available through insurance and investment companies to determine programs to best meet the needs of the company. 
• Process employee hires, transfers, terminations, and pay changes that affect benefits.

• Act as liaison between employee and benefit providers to assist when needed.

• Present benefits information to new hires at New Employee and New Leaders Orientation.
• Maintain electronic/paper copy files on all applicable benefit activities and reports.
• Explain the benefits of participation in the Flexible Spending Account (FSA) Plan to employees; enroll participants in the plan and uploads bi-weekly deduction file. 
• Coordinate annual open enrollment with benefit providers to be onsite for education and enrollment assistance.
• Update company paid billings for Basic Life, AD&D and LTD for Fortune Bay and BFDC; submit to Accounts Payable.
• Track employee participation and reconcile bi-weekly payroll deductions for Voluntary Benefit plans; provide employees information and assist with filing claims.
• Administer all facets of the Company’s 401(k) Plan, including determining participant eligibility, facilitating enrollments, approving requests for withdrawals/loans, distributing communication about the 401(k) Plan and schedule quarterly enrollment meetings.
• Send out RFPs to hire outside company to perform audit; Initiate/schedule a 401(k) audit annually, prior to 5500 filing.  Prepare information required for auditing purposes as requested by auditors.
• Inform employees of supplemental benefits options and assist with enrollment/changes/cancellations.
• Contact the BFDC businesses to communicate benefits programs offered and help with enrollment and employee questions.
• Process online benefit enrollments and cancelations in a timely manner, process the changes in ADP, process COBRA information online with carrier, track receipt of premiums.
• Develop and maintain medical files, physician’s statements, group health elections and copies of insurance cards, supplemental benefits coverage, and beneficiary designation forms. 
• Assist employees with filing STD, Life, LTD and any other supplemental claim as needed. 
• Track employees enrolled in Referred Care and coordinate with our medical plan for full utilization of Medicare Like Rates 
• Prepare monthly and annual reports for the Director of Human Resources as requested.

Competencies:  

Qualifications – Education and Experience:

 Minimum Qualifications:

• Strong computer skills are a must; specifically, a proficiency in Microsoft Office Suite (primarily Word, Excel, and PowerPoint) and ability to learn ADP.

• Must be willing /able to conduct employee training and create and deliver benefits presentations.
• Must possess interpersonal and communication skills to work with employees and the public.
• Organized, efficient, analytical, detail and goal oriented.
• Must exercise critical thinking, independent judgment, and decision making.
• Team-oriented and cooperative; willing to assist with additional Human Resources responsibilities as time permits.

Preferred Qualifications:

• Experience with conducting employee training and creating and delivering benefits presentations.

Work Environment:

The work environment is fast-paced and requires overall good mental and physical health. 

Physical Demands:

Job-specific abilities and requirements include:

Preference:

It is the policy of the Bois Forte Band, pursuant to tribal and federal law, to give preference to qualified Native Americans in hiring, promotion, and departmental transfers.  Preference will be extended to members of the Bois Forte Band, members of other federally recognized tribes and to status Natives born in Canada.