Legal Secretary

Job Summary

We are seeking a highly organized and detail-oriented Legal Secretary to join our dynamic legal team. In this vital role, you will provide comprehensive administrative and legal support across a variety of practice areas, ensuring the smooth operation of our law firm. Your proactive approach, exceptional organizational skills, and legal expertise will help facilitate efficient case management, client communication, and legal research. This position offers an exciting opportunity to contribute to complex legal matters while working in a collaborative and fast-paced environment.

Duties

• Manage and maintain legal case files using document management systems such as iManage and PCLaw, ensuring accuracy and confidentiality at all times
• Draft, review, and proofread legal documents including contracts, pleadings, discovery materials, and correspondence with precision and clarity
• Conduct legal research using Westlaw, LexisNexis, and other research tools to support case strategies across diverse practice areas including estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, civil litigation support, and general & commercial litigation
• Coordinate client interviews and meetings by preparing agendas, taking detailed notes, transcribing recordings, and following up on action items
• Support attorneys with project management tasks related to case deadlines, court filings, procedural law requirements, and document review processes
• Handle incoming calls professionally with excellent phone etiquette; communicate effectively with clients and external stakeholders
• Organize and manage large volumes of documents through meticulous filing systems; ensure timely data entry and document review for ongoing cases
• Assist with administrative duties such as scheduling appointments, managing calendars, preparing reports, proofreading documents, and maintaining confidentiality of sensitive information

Experience

• Proven experience as a Legal Secretary or in a similar legal support role within a law office environment
• Strong knowledge of procedural law requirements across various practice areas including estate planning, environmental law, family law, securities law, tribal regulations, patent law, workers' compensation law, personal injury cases, civil litigation support, and general litigation procedures
• Demonstrated proficiency in legal research tools such as Westlaw and LexisNexis; familiarity with legal case management software like PCLaw is highly desirable
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting
• Proficiency in Microsoft Office Suite (Word processing), document review software, data entry systems; experience with iManage or similar document management systems is preferred
• Strong writing skills for drafting legal documents; keen proofreading abilities to ensure accuracy in all communications
• Paralegal experience or relevant legal administrative experience is advantageous
• Effective client communication skills coupled with professional phone etiquette; ability to handle confidential information discreetly
• Knowledge of multiple practice areas such as estate planning, environmental law, immigration law, landlord-tenant law, securities law or tribal regulations enhances your suitability for this role

Join us to be part of a vibrant team that values dedication and excellence. We are committed to supporting your professional growth while providing a stimulating environment where your skills can truly shine. This paid position offers an engaging opportunity to develop your legal career while making meaningful contributions to our clients’ success.

Pay: $26.00 - $36.00 per hour

Benefits:

• Health insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $26 - $36