AP/AR Specialist

Summary 

The AP/AR specialist performs a range of accounting and clerical tasks related to the maintenance and processing of accounts payable and accounts receivable transactions. The specialist will support accurate and timely financial recordkeeping, month-end procedures, all while maintaining effective communication with team members, vendors, clients and internal stakeholders.  

Responsibilities 

• Assist with monthly invoice creation and distribute invoices to project managers for updates and approvals. 

• Respond daily to emails and questions received in our accounts receivable and payable inboxes. 

• Update client records in Vantagepoint to ensure we have the appropriate accounting contact along with invoicing instructions. 

• Assist with monthly monitoring and follow up on outstanding A/R balances. 

• Support project managers and clients with billing questions and issues. 

• Help with month end reporting and statements. 

• Support monthly close process for general ledger 

• Support external audit process 

• Preparation of reports to support annual tax filings 

• Support collections process 

• Additional general support for the Financial Controls Team 

Requirements 

• Knowledge of general accounting principles.  

• Ability to prioritize and multi-task in a fast-paced environment; meeting deadlines is crucial. 

• Ability to think critically and be a problem solver. 

• Ability to communicate effectively with customers and co-workers in a courteous and professional manner. 

• Experience with Deltek Vantagepoint (strongly preferred)