Portage | 8hr Secretary/Registrar | School Year

PURPOSE

Perform a variety of clerical and secretarial duties to relieve the supervisor of clerical detail; coordinate flow of communications correspondence and information in support of assigned functions and activities.

MINIMUM QUALIFACTIONS

• Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact.
• The employee must have strong office computer public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology practices and procedures of assigned office.
  
  

Essential Functions

• Provide secretarial support services for one or more administrators; assist in assuring smooth and efficient office operations; compose and type independently or from oral instructions note or rough draft a variety of correspondence and other materials; review and proofread a variety of documents; duplicate assemble distribute collect and verify accuracy and completeness of various documents.
• Coordinate flow of communications and information; initiate receive screen and route telephone calls; take retrieve and relay messages as needed; schedule and arrange appointments conferences meetings projects and other activities; sort and distribute incoming mail packages and materials as required; contact others to request documents as needed; prepare outgoing mail and materials for distribution.
• Receive visitors including administrators staff and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations activities time lines policies and procedures related to assigned functions.
• Compile information and prepare and maintain a variety of records logs and reports related to assigned programs services and activities; plan produce and distribute student schedules progress reports interim grade cards and permanent grade reports.
• Enroll students and request records from all previous schools; establish and maintain Student Records filing systems; create and update current student transcripts; update all parent/guardian/contact information and fulfill their requests for parent portal access.
• Withdraw students; send records to requesting school; track whereabouts of withdrawn students; complete requests for graduate current and withdrawn student transcripts health records and general record information; assist Education Verifications for companies/agencies; purge five-year old records of all former students.
• Communicate with the Guidance Department of all new enrollments and withdrawing students; prepare staff members for registration process at the beginning of the school year; assist in checking in/out of text books to teachers students and storage rooms.
• Provide back-up health services as assigned by the position; administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions.
• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment Employment Enlistment or Entrepreneurship.)
• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation Critical and Analytical Thinking Collaboration Communication Cultural Agility and Self-Direction
• Perform related duties as assigned.
  
  

Physical Requirements

To perform the essential functions of this job effectively and safely employees must meet the following physical qualifications:

• Communication Skills: Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity: Adeptness in the use of hands and fingers.
• Postural Endurance: Sit or stand for prolonged periods as the job requires.
• Flexibility: Ability to bend at the waist kneel or crouch to perform specific duties.
• Visual Acuity: Close vision ability with the capacity to adjust focus.
• Mobility: Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina: Capability to lift carry push or pull up to twenty (25) pounds or more.
  
  

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.