Communication & Marketing | Communication & Marketing Specialist

PURPOSE

Perform a variety of highly-confidential secretarial clerical and graphic design duties to support the FWCS Communication and Marketing Departments including production of marketing and communication materials consistent with district brand standards.

Minimum Qualifications

• Any combination equivalent to - graduation from high school supplemented by college level coursework in graphic design marketing business secretarial science or a related field and three years of increasingly responsible secretarial clerical or graphic design experience.
• Must have strong office computer and oral and written communication skills along with proficiency in Adobe Creative Suite (InDesign Photoshop Illustrator) or comparable design software. Incumbents must possess knowledge of the technical aspects methods processes principles terminology and procedures of assigned office as well as current graphic design and digital media practices.
  
  

Essential Functions

• Design and produce print and digital marketing collateral for the Communication and Marketing Departments including fliers brochures newsletters signage social media graphics presentation templates and event materials ensuring consistent application of FWCS brand standards.
• Assist in supporting district communication by monitoring Onflo and compiling and sending the weekly Family Information newsletter and maintaining the district Eventlink calendar.
• Coordinate plan and organize office projects and activities to assure proper and timely completion; oversee and perform clerical functions of the assigned departments; manage the work calendars of the Director of Communication and Director of Marketing; scan copy and print documents as requested.
• Assist in maintaining an organized digital asset library of approved photos graphics and brand files.
• Maintain FWCS digital news archive including organizing stories in folders and adding new stories to the archive each week.
• Assist with public records requests posting staff discounts on the FWCS website and compiling and maintaining the Information Guide.
• Assist in coordinating special events including Principal for a Day including any related design and promotional materials.
• Receive screen and route telephone calls; greet and assist visitors; refer callers or visitors to appropriate staff members; take and relay messages; schedule coordinate arrange prepare and distribute information concerning appointments conferences meetings special events and other activities.
• Respond to requests complaints and questions from officials staff and the public representing the departments by phone and written communication; exercise independent judgment in resolving a variety of issues complaints and problems; refer difficult issues to the appropriate administrator.
• Review school and department requests for marketing materials for brand guideline compliance; provide design guidance and templates to school-level staff; coordinate print production with outside vendors including proofing cost estimates and delivery timelines.
• Evaluate prioritize and organize the workload of the office; monitor workflow and adjust activities as needed to complete assignments and projects in a timely manner.
• Compose correspondence independently on a variety of matters including those of a confidential nature; receive sort and distribute incoming correspondence; compile and type inter-office communications forms letters memoranda bulletins agenda items lists schedules fliers notices requests agreements contracts and other materials; format edit proofread and revise materials.
• Establish maintain and manage filing systems and other clerical functions for the Communication and Marketing Departments; assist other fourth floor personnel as needed.
• Coordinate schedule and attend various meetings; compile prepare revise and edit related notices agenda items and supporting documents for meetings; prepare and send out notices of meetings and other events; collect compile and evaluate information for meetings; take transcribe and distribute minutes.
• Coordinate travel and conference arrangements and reservations for Communication and Marketing staff; coordinate arrange reserve and set up facilities services supplies and equipment for various meetings as needed; notify appropriate individuals of meetings appointments events and related information.
• Perform a variety of clerical accounting duties; calculate prepare and revise accounting and budgetary data; balance monitor and update accounts and budgets with income and expenditures; prepare and process payroll information as assigned; identify and resolve discrepancies; detect accounting errors and make corrections.
• Assist with monitoring of inventory levels of office and designated supplies and equipment; order receive and maintain appropriate levels of inventory for Student Recruitment events; prepare and process purchase orders invoices and requisitions and arrange for payments as required.
• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment Employment Enlistment or Entrepreneurship.)
• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation Critical and Analytical Thinking Collaboration Communication Cultural Agility and Self-Direction
• Perform related duties as assigned.
  
  

Physical Requirements

To perform the essential functions of this job effectively and safely employees must meet the following physical qualifications:

• Communication Skills:Ability to speak clearly and hear effectively in various environments.
• Manual Dexterity:Adeptness in the use of hands and fingers.
• Postural Endurance:Sit or stand for prolonged periods as the job requires.
• Flexibility:Ability to bend at the waist kneel or crouch to perform specific duties.
• Visual Acuity:Close vision ability with the capacity to adjust focus.
• Mobility:Freedom to sit or walk at will throughout the work environment.
• Strength and Stamina:Capability to lift carry push or pull up to twenty (25) pounds or more.
  
  

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions.