Business Services | 8hr 52wk Internal Audit Clerk

PURPOSE 

Perform a variety of technical accounting and audit duties in support of assigned District accounts and functions; process, record, evaluate and audit various transactions; prepare and maintain a variety of manual and automated financial and statistical records and reports. 

MINIMUM QUALIFICATIONS 

• High school diploma or equivalent required. Associates’ degree in Business Administration, Accounting, Office Administration, or related field preferred. 

• At least two years’ general accounting clerical, administrative, records management, or office support experience, required.  

• Experience in a school district, government agency, accounting office, or compliance environment, preferred. 

• Must have strong office, computer and oral and written communication skills. Incumbents must possess knowledge of the technical aspects, methods, processes, principles, practices, procedures and terminology used in assigned field. 

• Valid driver’s license with clean motor vehicle record (MVR) per FWCS requirements. 
   

ESSENTIAL FUNCTIONS 

• Provide technical accounting support for various accounts and functions such as accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments.  

• Calculate, assemble, match, sort, review, code and post a variety of financial and statistical data; maintain, review and adjust assigned accounts; update accounts to reflect income and expenditure; balance and reconcile various accounts as directed.  

• Prepare, process, verify, evaluate and audit a variety of financial transactions such as vouchers, warrants, reimbursements and purchase orders; verify accuracy of related information; calculate, prepare and assure accuracy of outgoing warrants and payments.  

• Process accounts payable as assigned; prepare, audit and code claims for payment and approval according to FWCS policies and procedures; assure accuracy and completeness of invoices; verify invoices and match with purchase orders and other documents. 

• Research, compile, prepare and revise accounting data; prepare and maintain a variety of auditable financial records, logs, reports and files related to accounts, income, expenditures, warrants, claims, insurance, rebates, projects and assigned activities.  

• Input and update a variety of financial data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various computerized reports; assure accuracy of input and output data. 

• Travel to pick up funding at schools, deposit these funds at the bank and reconcile ECA Treasurer books in EPES.  

• Responsible to help train new Treasurers, when needed 

• Distribute, receive, open, sort, process and distribute various fiscal forms, documents and applications; compare and reconcile forms, statements, records, reports and other financial documents; identify errors, make corrections and resolve discrepancies.  

• Audit accounts payable and verify and compare vendor information, cost calculations, addresses and other information; maintain contact with vendors to modify and clarify invoices and resolve discrepancies; prepare emergency warrants as needed.  

• Process accounts receivable as assigned; receive, process, code and verify incoming monies; create account numbers in the general ledger for revenue; issue receipts; check money totals against receipts and invoices to assure accuracy; prepare bank deposits and related paperwork.  

• Calculate and input encumbrances for budget purposes; maintain related expenditure data; balance and reconcile payroll distribution and encumbrances for the general ledger.  

• Confer with FWCS personnel, various outside agencies and the public to exchange information and resolve issues or concerns concerning assigned accounting functions and transactions.  

• Process payroll for an assigned segment of employees; assure employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data.  

• Compose, distribute and respond to fiscal correspondence; prepare warrants and various other materials for mailing and distribution.  

• Issue, collect and process a variety of financial forms such as 1099’s and W-9’s. 

• Supports the FWCS Schools of Success mission to empower all students to reach their potential through equitable and relevant community-connected experiences to ensure students achieve at least one of the 4E’s - (Enrollment, Employment, Enlistment, or Entrepreneurship.) 

• Positively promotes and embodies the FWCS Schools of Success six core competencies in our daily work: Creativity and Innovation, Critical and Analytical Thinking, Collaboration, Communication, Cultural Agility, and Self-Direction 

• Perform related duties, as assigned. 

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PHYSICAL REQUIREMENTS 

To perform the essential functions of this job effectively and safely, employees must meet the following physical qualifications: 

• Communication Skills:?Ability to speak clearly and hear effectively in various environments. 

• Manual Dexterity:?Adeptness in the use of hands and fingers. 

• Postural Endurance:?Sit or stand for prolonged periods, as the job requires. 

• Flexibility:?Ability to bend at the waist, kneel, or crouch to perform specific duties. 

• Visual Acuity:?Close vision ability with the capacity to adjust focus. 

• Mobility:?Freedom to sit or walk at will throughout the work environment and travel between school locations and banking institutions. 

• Strength and Stamina:?Capability to lift, carry, push, or pull up to twenty (25) pounds or more.  

FWCS will reasonably accommodate individuals with disabilities to perform these essential functions. 

Salary : $18 - $24