Payroll & Administrative Coordinator

Fort Ticonderoga is a non-profit educational organization, museum, and National Historic Landmark on Lake Champlain in Ticonderoga, New York welcoming nearly 70,000 visitors annually and reaching millions more through digital programming. Our mission is to preserve, educate, and provoke an active discussion about the past and its importance to present and future generations.

POSITION SUMMARY

The Payroll & Administrative Coordinator is a key member of the Finance Department, responsible for payroll processing, HR administrative support, and general financial and operational assistance. The position reports directly to the Director of Finance. The ideal candidate is detail-oriented, discreet, and highly organized, with demonstrated payroll and HR experience in a professional environment.

PRIMARY RESPONSIBILITIES

Payroll & HR Administration

• Process bi-weekly payroll for full-time, part-time, and seasonal staff; maintain accurate employee payroll records
• Ensure compliance with federal and New York State payroll tax requirements; prepare W-2s, 1099s, and quarterly filings
• Manage onboarding and offboarding, benefits enrollment, leave tracking, and confidential employee files
• Support recruitment, NYS labor law compliance, workers’ compensation reporting, and unemployment claims

Finance & Administrative Support

• Assist with accounts payable/receivable, account reconciliations, month-end close, and daily operations reporting
• Support monthly/quarterly sales tax filings, annual audit preparation, and vendor record management
• Provide administrative support to the Director of Finance and senior staff including scheduling, filing, correspondence, and office operations
• Handle all sensitive financial and personnel information with strict confidentiality
• Assist in other administrative support as needed

QUALIFICATIONS

• Associate’s degree required; Bachelor’s degree in accounting, business administration, or human resources preferred
• Minimum three years of payroll processing and/or HR administration experience required
• Experience with payroll software (ADP, Paychex, Gusto, or similar) required; familiarity with NYS payroll tax law and labor regulations
• Proficiency in Microsoft Office Suite, particularly Excel; nonprofit experience a plus
• Exceptional organizational skills, attention to detail, and professional discretion

WORK SCHEDULE & COMPENSATION

Monday through Friday; occasional evenings or weekends during peak season (May–October). Salary $47,000–$57,000 commensurate with experience. Competitive benefits package included.