Human Resources Coordinator

Job Summary:

The Human Resource Coordinator will assist the Human Resources Director with complex and specialized administrative tasks and special projects.  The HR Coordinator will perform administrative tasks and services to support effective and efficient operations of the human resources department.  Effectively manage multiple projects with overlapping tasks and be able to work independently.

Essential Functions

• Answers frequently asked questions from applicants and employees relative to policies, benefits, hiring processes, etc.’ refers more complex questions to appropriate senior level HR staff or management.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintain Team Member lockers; keep locker assignments updated, organized, cleaned and assigned.
• Responsible for ordering and maintaining supplies for Human Resources Department.
• Provides administrative support to Human Resources Department, and willingness to work outside a standard schedule to staff team member functions.. 
• Assists Benefits Administrator with special projects.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, benefits, and retirement plan providers.
• Planning and execution of special events such as, organization-wide meetings, team member events and other celebrations.  Assists Benefits Administrator with benefits enrollment event.
• Oversees team member recognitions, birthday, anniversary, team member parking and EHG events.

• Assist job applicants with online application process as necessary.
• Keep inventory, organize, and order supplies for the Human Resources Department.

• Plans, organizes, and effectively conducts new hire Orientation. Including but not limited to updating Orientation presentation and materials to stay consistent with policy and property changes.  Designs, drafts, and/or acquires new training materials.
• Collaborates with outside consultants and training providers to deliver training.
• Assists with HR training by reserving and setting up needed BEO’s for rooms; informing attendees of training, scheduling times with attendees; assist in preparation and distribution of training aids such as handouts; and performing other related tasks.
• May handle more complex and diverse human resources tasks and duties as assigned.
• Handles some aspects of the EHG program; assists in training related to the EHG program.
• Coordinates and tracks the Tribal Development Program.
• Effectively manage multiple projects with overlapping tasks and work independently.
• Respond to and assist with the appropriate routing of employee relation issues, questions, and concerns.
• Maintain confidentiality and security of employee and property records, files, and information.
• Maintain the HR Calendar of events.
• Regular attendance is required.

Core Competencies

• Adhere to and act in accordance with all casino policies and procedures, and applicable federal, state, and local regulations
• Understand and comply with the Eye, Hi, Goodbye program
• Competency to follow detailed procedures and ensure accuracy in documentation, carefully monitoring processes and routine work details. 
• Ability to clearly present information verbally and in writing; read and interpret complex information; actively listen and talk with guests and team members.
• Ability to maintain a calm demeanor during stressful situations.
• Prepare for known problems and opportunities in advance; willingness to undertake additional responsibilities and respond to situations as they arise.
• Maintain high standards despite pressing deadlines; reinforce excellence as a fundamental priority.
• Capable of using tact, maintaining confidences, and fostering an ethical work environment; giving proper credit to others, and handling situations honestly.
• Share due credit with team members; display team spirit, enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from fellow team members.
• Ability to operate various types of equipment used in your department, for example personal computers, printers, copy machines, facsimile machines, and telephone.
• Ability to work under very limited supervision.

Physical Demands and Work Environment

The physical demands and work environment characteristics described are representative of those that must be met by a team member to successfully perform the essential job functions.

While performing job duties the team member may be regularly required to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear. The team member may occasionally be required to stand/stand for prolonged periods, walk, climb, or balance, and stoop, kneel, crouch, or crawl.  The team member may occasionally lift-up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The team member may be exposed to various foods and chemicals as well as latex. While performing job duties the team member is regularly exposed to risks associated with travel between buildings and back and forth to other areas as may be required due to business demands. The team member is occasionally exposed to fumes or airborne particles, including second-hand environmental smoke. The noise level in the work environment varies from light to moderate, and there are fluctuations in lighting due to flashing lights from slot machines and band lighting.

At a minimum, the selected candidate will be required to pass a background check and drug-screening test and obtain a gaming license.  Following hire the team member may be required to obtain a local food handler permit and an Oklahoma ABLE license.

Required Qualifications

• Associates degree in related area and/or one year Human Resources experience in a professional environment performing executive administration, trainer or combination of HR duties or bachelor’s degree in related area and at least 2-year Human Resources experience as executive assistant, HRIS, training or combination of HR duties required.
• Advanced computer skills including advanced working knowledge of Microsoft Office Suite programs.
• Excellent written and oral communication skills, with the ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Proficient with resource information database system (HRIS/HRMS), and the ability to quickly learn ACH HRIS system.
• Proficient HRIS report writing preferred.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Strong presentation skills.
• Ability to multi-task, and prioritize.
• Ability to maintain confidentiality of information.
• Must be able to obtain and maintain a gaming license through the FSAGC.