Direct Mail Data Processing Specialist

Direct Mail Data Processing Specialist

About Us

Fort Orange Press, established in 1905, has grown to become one of the leading printing and mailing companies in the Northeast. With 120 years of experience, the company has consistently anticipated market trends and invested the resources necessary to meet the evolving needs of our clients. We proudly deliver a comprehensive range of printed materials to both public and private sectors, including government, healthcare, higher education, finance, technology, and election ballot services. Fort Orange Press' continued success has been recognized by Printing Impressions magazine, naming us one of the top 200 printers in North America.

We are seeking a detail-driven Data Processing Specialist to support our mailing operations. This is a technical role focused on preparing, processing, and optimizing address data for production—ensuring compliance with USPS standards, maximizing postal discounts, and enabling seamless workflow integration from data to delivery.

If you have experience working with mailing data, presort software such as BCC Mail Manager, and USPS documentation—and enjoy playing a vital role in high-volume mail production—we’d love to hear from you.

Summary

The Data Processing Specialist is responsible for transforming incoming data into mail-ready files, ensuring compliance with USPS regulations, and supporting the integrity of production workflows. This includes presort logic, address validation, postal documentation, job-level reporting, and coordination with production, IT, and client service teams.

You will play a key role in maintaining high standards of delivery accuracy, regulatory compliance, and output efficiency—especially in the high-volume, time-sensitive world of election and commercial mail.

Key Responsibilities

• Process and standardize address lists using BCC Mail Manager Architect
• Apply presort logic, deduplication, NCOA, and address validation to ensure mail compliance and optimal postage rates
• Generate postal documentation including PS forms, tray tags, pallet placards, eDocs, and mail tracking reports
• Verify barcode accuracy and file integrity prior to production handoff
• Coordinate data prep and job setup with mailing, print, and logistics teams
• Maintain documentation of file versions, client specs, and processing steps for quality control and audit readiness
• Support seamless data transitions between departments (e.g., from CSR handoff to production)
• Track and report key performance indicators related to address quality, delivery standards, and mail success rates
• Serve as a knowledgeable resource on USPS mailing regulations and industry best practices
• Assist with troubleshooting address or file-related errors as they arise in the production process

Additional Qualifications & Skills

• Experience with mailing and presort software, preferably BCC Mail Manager Architect
• Strong understanding of USPS standards, CASS, NCOA, and presort mailing requirements
• Comfortable working with large datasets, flat files, and variable formats
• Proficient in Excel, with experience using formulas, filters, and pivot tools for data prep
• Familiarity with USPS tools and portals (e.g., PostalOne!, Mail.dat, Mail.XML, Seamless Acceptance)
• Excellent attention to detail and ability to track file history and version control
• Basic experience with Windows file systems, folder management, and network navigation
• Ability to work independently and collaboratively under deadline conditions
• Knowledge of EFI Pace or other print MIS platforms is a plus
• Exposure to scripting, automation tools, or SQL is helpful but not required

Why Join Fort Orange Press?

At Fort Orange Press, we value innovation, teamwork, and integrity. We offer a collaborative work environment where your expertise will make a meaningful impact. This role provides opportunities to grow professionally and expand your technical knowledge in a critical, fast-moving area of the business.

Benefits Include:

• Comprehensive health, dental, and vision coverage
• 401(k) with company matching
• Paid time off and holidays
• Professional development opportunities
• Compensation commensurate with experience ranging from $23-$30 per hour

Fort Orange Press is an equal opportunity employer.

Apply Now
If you're ready to join a leader in print and mailing data execution, apply today!

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Experience:

• Mailing Standards: 3 years (Preferred)
• BCC Mail Manager Software: 3 years (Preferred)

Ability to Commute:

• Albany, NY 12205 (Required)

Ability to Relocate:

• Albany, NY 12205: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $30