Human Resources Secretary

Purpose: Provides support to the Human Resources Department, specifically in the area of classified staff. The position also assists the Department with data collection, entry, processing, and reporting, as required by district and state policies and procedures.

Reports to: Human Resources Coordinator

Terms of Employment: 240 days per year, 8 hours per day, Non-Exempt

Salary: FMSD (S2) Salary Schedule. Initial placement on the salary schedule is based on a formula considering experience and education.

Duties

• Coordinates and supports the onboarding process for classified employees
• Processes the separation of classified employees
• Processes and maintains databases for the position control of employee groups
• Generates/issues letters of intent and work agreements
• Maintains ongoing communication with principals, directors, and supervisors regarding staffing
• Processes verification of employment and experience
• Conducts background checks for employees and volunteers, discusses results with HR supervisors as needed, and follows up with applicants for employment
• Prepares notification to the Benefits Office of any new hires and separations
• Submits Personnel Action Requests (PARs) for all employees in these groups regarding employee status changes in a timely manner
• Maintains ongoing communication with the payroll department
• Maintains and supports the operation of the employee identification badge system (creates new employee badges, replacement badges, and inactivates employee badges)
• Collaborates and supports Human Resources, team members
• Provides coverage for the District Office receptionist as needed
• Other duties as assigned
  
  

Qualifications

• High School Diploma required
• Bachelor’s Degree in a related area preferred
• Recent experience in a professional office environment, preferably in Human Resources and/or an educational setting
• Excellent professional references
• Technology proficiency required (Microsoft Office Suite experience a must)
• Strong experience with Excel spreadsheets and maintaining databases
• Ability to multitask effectively while demonstrating excellent interpersonal skills
• Excellent customer service skills, professional work ethic, polished, positive demeanor, and team-oriented
  
  

Evaluation: Performance will be evaluated annually in accordance with provisions of the Board’s policy on evaluation of non-certificated personnel.