District Central Registrar

General Job Description: The Central Registrar is responsible for the maintenance and origination of student records at the district level, processing of enrollment, transfers, and withdrawals from the district. Will work cooperatively with school level contacts to finalize enrollments. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner.

Essential Job Functions

• Performs enrollment and withdrawal activities (to include residency verification) on the student information software system and prepares and maintains permanent student record and cumulative folders for all students for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Supports assigned district office personnel for the purpose of providing assistance with their administrative functions.
• Assists other personnel (e.g. back-up for PowerSchool program) for the purpose of supporting them in the completion of their work activities.
• Attends meeting as assigned for the purpose of conveying and/or gathering information required to perform assigned responsibilities.
• Audits a variety of programs and processes for the purpose of ensuring compliance with established policies, procedures and/or education codes.
• Compiles a variety of reports and recommendations (e.g. open enrollment, ADM) for the purpose of providing accurate information.
• Responds to inquiries of staff, other educational institutions, the public, parents and/or students (e.g. registration, residency verification, zoning) for the purpose of providing information and/or direction.
• Serves as resource to employees, parents, and/or organizations for the purpose of interpreting and conveying appropriate procedures required for district operations.
• Perform all other duties and responsibilities as assigned by the Executive Director of Student Services
  
  

Minimum Education/Work Experience

• Ability to maintain accurate and auditable records.
• Ability to use personal computers and software to develop or maintain spreadsheets and databases, and do word processing.
• Proficient keyboarding and file maintenance skills.
• Possesses basic math skills.
• Possesses strong organizational, communication, and interpersonal skills.
• Possesses three years student information system software, or related office experience.
• Possesses valid driver’s license.
• Bilingual (English/Spanish) preferred, but not required.
• Associate’s Degree preferred, but not required.
  
  

Knowledge, Skills And Abilities

Knowledge is required to perform basic math, including calculations using fractions, , and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: computer operation/skills computer programs (Microsoft Office, Excel, etc.) ABILITY is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: meeting deadlines and schedules working with detailed information/data maintaining confidentiality

Physical Demands

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. Must be willing to work with frequent interruptions, maintain emotional control under stress, repetitive hand motions and prolonged use of computer.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; and providing information and/or advising others. Utilization of some resources from other departments may be required to perform the job's functions.

Terms Of Employment

240 days per year, 7 hours per day, Non-exempt

Salary

S4 FMSD Salary Schedule, Salary commensurate with education and experience based on district formula.

Evaluation

Performance will be evaluated annually in accordance with provisions of the school board's policy on evaluation of support staff.