District Administrator

Employment Type: Part Time, Hourly

Workweek: Mon-Fri, occasional weekend hours possible

Hours Per Week: 20 - 30 hours per week, additional time possible with approval

Pay Range: $20.00 based on experience

Location: 3525 Carman Rd, Schenectady, NY 12303

Duties Description:

The Fort Hunter Fire District has a part-time hourly position available for a highly organized and motivated person to perform Fire District administrative duties. Reporting to the district commissioner board, the district administrator will manage daily administrative tasks while coordinating several different projects simultaneously with some flexible work hours when necessary. Knowledge of fire service operations is not required.

Typical duties will include but are not limited to:

• Responsible for communications including but not limited to answering phone calls, responding to messages, receiving/distributing/sending mail and packages, and managing multiple email accounts.
• Maintains contact information and relationships with vendors for building maintenance, cleaning, refuse removal, landscaping, snow removal, pest control, etc.
• Schedules and ensures completion in a timely manner of annual maintenance items for Station Contracts, Apparatus Contracts, Firematic Equipment Contracts, etc.
• Meets with vendors for building access, supervision, gathering information and quotes, and other details to ensure the required work is quoted and completed correctly.
• Oversees the scheduling of use for district facilities including paperwork completion, coordinating and communicating process and approval status, reporting of use, and maintaining a calendar.
• Maintains records in paper and electronic form, including data entry in multiple software solutions, ensuring the files are kept current and member information is accurate and complete, and able to report on data as requested.
• Responsible for the FOB access system, including issuing and recovering fobs, maintaining access permissions, communicating with the vendor for updates, and reporting on activity when requested.
• Attends meetings and presents information and reports to the commissioner board.

Minimum Qualifications:

• Must be 21 years or older
• Competent computer skills and experience to include but not limited to Microsoft Office and Google Suite.
• Strong organizational skills and ability to maintain accurate detailed records.
• Strong verbal and written communication skills
• General knowledge of daily and monthly administrative work
• Must pass a drug screen and background check

 Preferred Qualifications:

• Ability to multitask and track multiple projects and activities at the same time
• Ability to maintain a positive attitude and relationships through challenging situations with internal and external personnel and vendors
• Flexible with time and able to attend scheduled meetings in evenings and weekends as needed