Extended Learning Student Accounts Manager

Job Overview

The Manager Student Accounts will analyze financial information, prepare financial reports and ensure appropriate accounting control procedures for the Extended Learning Department. The incumbent will also be responsible for creating and documenting system processes, procedures and training of end-users. The incumbent will address customers with billing and payment issues and provide support to internal and external customers.

Position Description

Essential Duties and Responsibilities

Accounting & Budget

• Reconcile customer accounts on a consistent basis to ensure the departmental revenue is accurately reported
• Monitor student accounts to ensure accuracy and that enrollment coincides with receipt of payment
• Direct the day to day activities of subordinate financial team members, including providing training and guidance and manage workload during employee absences, taking on additional responsibilities to provide coverage when required
• Provide the necessary accounting support and data analysis for all special tasks assigned by the Director of Extended Learning
• May assign work to and oversee support staff assisting with financial processes
• Assist with the revision, implementation and execution of the financial assistance process
• Assist with individual site program audits
• Reconcile bank statements and discrepancies with deposits and the student financial management systems
• Prepare reports relating to enrollment, revenue, budget, projections, etc.
  
  

Communication and Collaboration

• Communicate with customers and staff regarding payments, financial assistance and online registration/payments
• Work in collaboration with Director of Extended Learning to develop and implement processes for department accounting procedures, including, but not limited to, billing, collection of tuition and fees and registration
• Communicate regularly with staff, parents, and children, members of the public, school administrators and district staff to foster a team approach
• Actively market the department’s programs to recruit and retain potential customers and staff
  
  

Supervisory Responsibilities

• Participate in recruiting, interviewing and hiring staff members
• Supervise and evaluate the performance of assigned staff
• Resolve staff problems and administer staff progressive discipline
  
  

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Bachelor's Degree in business, accounting, or related field
• Minimum of 2 years of supervisory and management experience
• Ability to make independent decisions, complete job assignments within strict deadlines and possess strong organizational skills
• High level of proficiency in Microsoft Office and in database management and record keeping
• Ability to maintain detailed records and prepare accurate reports
• Ability to communicate effectively, both orally and in writing
• Ability to maintain a high level of confidentiality of district, student, customer or vendor information
• Excellent customer service to both internal and external customers
• Ability to problem solve and effectively communicate
• Ability to work independently and as part of a team
• Ability to interact effectively with the public, district staff and district administration
  
  

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Primary Location

TEXAS-SUGAR LAND

Work Locations

TRIPLEX CENTER

Job

Staff

Organization

DEPARTMENT

Position Calendar

238JUL

School Year

2026-2027

Salary Grade

202

Unposting Date

May 29, 2026, 11:59:00 PM