What are the responsibilities and job description for the Project Specialist (Training) - Fire Rescue position at Forsyth County?
General Description
JOIN OUR TEAM AS A PROJECT SPECIALIST!
The Project Specialist role is responsible for overseeing the administrative activities that facilitate an efficient running division of a large complex department including the operational aspects of administrative employees. Performs advanced clerical and office coordination tasks. Duties include communicating with potential employees, internal and external customers to identify their needs to support the Fire Rescue operation . Managing the administration of requests and performing various content updates.
Essential Job Functions
Acts as an Administrative Assistant and/or aide to a director of a large complex operating department performing duties of an administrative assistant nature for the director. Participates in the work of the director such as conserving the director's time researching and routing correspondence; drafting letters; collecting and analyzing information; and initiating telecommunications. Keeps director's calendar and schedules appointments; advises director of important meetings. Performs analytical, administrative, and office supervisory work providing administrative and information systems support; assists in planning, directing, and implementing all or a defined portion of the administrative functions of a department, division, or section; provides partial supervisory responsibility over personnel engaged in assignment of work, personnel, records management, customer service, or other administrative support functions; and performs technical clerical activities. Compiles information and data for report preparation. Provides assistance to the Department Director in day-to-day office operations and activities. Prepares agendas and materials for meetings. Researches and recommends solutions to matters regarding office administration. Handles confidential office issues using good judgment, maintains files for the department head and office.
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written, and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and five (5) years’ experience in a secretarial and/or clerical role involving typing and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and seven (7) years’ experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021
Benefits Include
01
I am aware that the following supplemental questions will determine my eligibility for this position.
Are you a current Pasco County BOCC employee?
Which best describes your highest level of COMPLETED education?
Which best describes the years of experience you have in a secretarial and/or clerical role involving typing and the operation of a personal computer?
Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?
Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran? (SUPPORTING DOCUMENTION IS REQUIRED AT THE TIME OF SUBMISSION OF APPLICATION OR NEXT BUSINESS DAY).
I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.
Are you legally authorized to work in the United States? Note: If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.
Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 6 months?
Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)
11
How did you hear about this position?
If a Pasco County employee referred you, please provide the name of the employee.
JOIN OUR TEAM AS A PROJECT SPECIALIST!
The Project Specialist role is responsible for overseeing the administrative activities that facilitate an efficient running division of a large complex department including the operational aspects of administrative employees. Performs advanced clerical and office coordination tasks. Duties include communicating with potential employees, internal and external customers to identify their needs to support the Fire Rescue operation . Managing the administration of requests and performing various content updates.
Essential Job Functions
Acts as an Administrative Assistant and/or aide to a director of a large complex operating department performing duties of an administrative assistant nature for the director. Participates in the work of the director such as conserving the director's time researching and routing correspondence; drafting letters; collecting and analyzing information; and initiating telecommunications. Keeps director's calendar and schedules appointments; advises director of important meetings. Performs analytical, administrative, and office supervisory work providing administrative and information systems support; assists in planning, directing, and implementing all or a defined portion of the administrative functions of a department, division, or section; provides partial supervisory responsibility over personnel engaged in assignment of work, personnel, records management, customer service, or other administrative support functions; and performs technical clerical activities. Compiles information and data for report preparation. Provides assistance to the Department Director in day-to-day office operations and activities. Prepares agendas and materials for meetings. Researches and recommends solutions to matters regarding office administration. Handles confidential office issues using good judgment, maintains files for the department head and office.
- Provides clerical assistance to the team on internal and external correspondence and documents.
- Plans and schedules office meetings and activities as requested; serves as liaison between the Director's office, internal, and external customers.
- Creates and updates personnel policies, and procedure guidelines. Provides technical assistance to staff.
- Interprets, recommends, and implements improvements to administrative policies and workflow procedures.
- Prepares forms independently and composes letters for director's signature.
- Sets up and maintains files. Files letters, reports, and related technical information in the prescribed manner. Assembles information for director's use.
- Assists and offers direction and assignments to clerical staff as needed.
- Coordinates annual performance evaluations, and collection of required documents for various events and needs of Human Resource requests.
- Determines for the Director, priority status, and special attention to important matters, phone calls, and internal staff actions.
- In the Director's absence, ensures that requests are completed or referred to appropriate party.
- Accesses, secures restricted, sensitive and confidential records to include records involving personnel, payroll, medical, performance, or disciplinary.
- Coordinates all departmental Workers Compensation Claims with staff and Risk Management.
- May prepare and distribute outgoing e-mail and correspondence on behalf of director.
- Reviews outgoing correspondence for conformance with policies, approvals and signatures, as well as format, grammatical and typographical errors.
- Provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative staff to ensure accuracy, completion, timeliness, and corrective action, as needed.
- Performs related duties as required.
- Strong written and oral communication skills.
- Skilled in customer service.
- Ability to self-direct.
- Knowledge of business English, spelling, and punctuation.
- Knowledge of office practices and procedures.
- Knowledge of all Microsoft Office Suite Programs, Word, Excel, PowerPoint, Outlook.
- Knowledge of Adobe Acrobat Professional along with ADA Compliance Document Processing.
- Knowledge of the overall functions and operations of the unit to which assigned.
- Ability to prepare documents and compose letters and memoranda.
- Ability to make decisions in accordance with departmental rules, regulations, and policy.
- Ability to solve problems and efficiently provide solutions and execute processes through completion.
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to relieve the schedule of the director.
- Ability to operate a personal computer and utilize the related software programs.
- Knowledge of the County mainframe system.
- Ability to read for comprehension.
- Must be willing to learn new programs and processes for future growth and development.
PHYSICAL SKILLS: Ability to communicate effectively using verbal, written, and visual communication.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and five (5) years’ experience in a secretarial and/or clerical role involving typing and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and seven (7) years’ experience.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021
Benefits Include
- Florida Retirement System (FRS) retirement plan
- PTO (Paid Time Off)
- Paid holidays
- Group insurance
- Tuition reimbursement
- Deferred compensation
- Medical leave pool
- Annual medical leave buy-back
- Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
01
I am aware that the following supplemental questions will determine my eligibility for this position.
- Acknowledge
- Decline
Are you a current Pasco County BOCC employee?
- Yes
- No
Which best describes your highest level of COMPLETED education?
- GED
- High School
- Associate degree
- Bachelor's Degree
- Master's Degree
- Doctorate
- None of the above
Which best describes the years of experience you have in a secretarial and/or clerical role involving typing and the operation of a personal computer?
- Ten or more years of experience
- Nine years but less than ten
- Eight years but less than nine
- Seven years but less than eight
- Six years but less than seven
- Five years but less than six
- Four years but less than five
- Three years but less than four
- Two years but less than three
- One year but less than two
- Less than one year of experience
Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?
- Yes
- No
Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran? (SUPPORTING DOCUMENTION IS REQUIRED AT THE TIME OF SUBMISSION OF APPLICATION OR NEXT BUSINESS DAY).
- Yes
- No
I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.
- Acknowledged
- Declined
Are you legally authorized to work in the United States? Note: If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.
- Yes
- No
Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 6 months?
- Yes
- No
Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)
11
How did you hear about this position?
- Billboard
- Friend/Family Referral
- Indeed
- Job Fair
- Magazine publication
- Nextdoor
- Pasco County employee
- Pasco County Facebook Page
- Pasco County website/Governmentjobs.com
- Pasco County Traffic Sign
- Utility bill insert
- X/Twitter
- YouTube
- Other
If a Pasco County employee referred you, please provide the name of the employee.
- Required Question