What are the responsibilities and job description for the Deputy Court Administrator position at Forsyth County?
Position Information
Under the general direction of the Circuit Court Administrator, the Deputy Court Administrator will assist the Circuit Court Administrator with administration, planning and research, personnel management and training, budgeting, fiscal control and analysis, caseflow and facilities, juvenile justice coordination, oversight and functional administration of the courts’ enterprise case management systems, A/V and IT management, and other administrative functions as delegated.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Provides information, analysis, advice, and recommendations on administrative matters to the Circuit Court Administrator and performs related work as individually assigned by the Judges.
Assists the Circuit Court Administrator with trial court administration, research and planning, statistical analysis and reporting of management information, juvenile justice coordination, personnel management and training, budgeting, financial control, analysis of administrative methods, procedures, systems facilities and facility safety.
Assists the Circuit Court Administrator with managing the fiscal affairs of the courts, including state and federal grants.
Assists the Circuit Court Administrator with functional administration and oversight of the courts’ enterprise case management system, including Tyler Technologies’ Justice Enterprise (Odyssey). Coordinates with judges, the Clerk of Court, County IT, and vendors regarding system configuration, user roles and security permissions, workflow functionality, system upgrades, testing, training, and ongoing operational support. Assists in identifying system needs, developing and delivering user training, and ensuring continuity, data integrity, and effective system utilization across all courts.
Assists the Circuit Court Administrator with management and oversight of courtroom technology systems, including evidence presentation systems, Infra-Red court interpreter systems, and assistive listening systems. Coordinates with judges, attorneys, vendors, and County IT to ensure systems are operational,
standardized, and functioning effectively; troubleshoots issues; develops and delivers training for attorneys and other court users; assists with planning, upgrades, documentation, and vendor coordination to support reliable courtroom operations and ADA accessibility.
Processes a variety of documentation associated with court operations, within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; maintains computerized and/or hardcopy records.
Performs office management functions; coordinates daily activities of Court Administration staff, prepares monthly bailiff schedules and creates weekly and quarterly reports in order to monitor hours worked; monitors status of projects/workflow and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; coordinates communications and conveys information among court personnel; coordinates, conducts, or attends staff meetings to review plans, progress, budgets, and other activities. Remains on-call at night and on weekends for bailiff scheduling.
Types, composes, transcribes, prepares, or completes various forms, reports, correspondence, lists, charts, purchase requisitions, purchase orders, credit card reports, budget documents, statistical reports, work orders, letters of appointment, meeting notices, agendas, meeting minutes, notices, advertisements, proclamations, resolutions, court calendars, court orders, legal documents, accusations, indictments, trial notices, warrants, bond forfeitures, production orders, subpoenas, command directives, or other documents.
Receives various forms, reports, correspondence, logs, lists, schedules, calendars, credit card statements, budget reports, invoices, bid documents, statistical data, time sheets, court calendars, open records requests, chart of accounts, minute books, catalogs, laws regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Uses technology, enterprise information systems, and standard office applications to enter, retrieve, review, and modify data; verifies accuracy of information and makes corrections as needed; utilizes the Odyssey case management system and other enterprise applications, along with word processing, spreadsheet, database, presentation, calendar, Internet, e-mail, and related software in support of court operations.
Maintains file system of various files/records for the courts; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents.
Performs general clerical tasks, which may include making copies, sending/receiving faxes, updating department documentation, sorting/distributing incoming mail, or processing outgoing mail.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, court personnel, attorneys, defendants, victims, vendors, financial institutions, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Attends various meetings as needed.
Maintains confidentiality of departmental documentation and issues.
Maintains a comprehensive, current knowledge of applicable laws/regulations; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Additional Functions
Performs general tasks, which may include delivering documentation to/from other offices
Provides assistance to other employees or departments as needed.
Minimum Qualifications
Performs other related duties as required.
A bachelor’s degree from an accredited college or university, along with 5 years of progressively more responsible experience in court or government administration is required. Prior experience with A/V systems is required, with preference given to those with experience in the courtroom setting. Prior experience with court case management systems is required, with preference given to those familiar with Tyler’s Enterprise Justice (Odyssey). Specialized training in court administration (Institute for Court Management Fellowship, Michigan State University Judicial Administration Certificate, or Certificate in Court Administration from the Georgia Council of Court Administrators) is preferred and may be substituted for one year of experience.
Benefits Provided By Forsyth County To Full-time Employees
Personal Leave Accrual
Personal Leave Shall Be Accrued As Follows
0 - 4 Years - 20 days per year - 6.16 hours per pay period
5 - 14 Years - 25 days per year - 7.70 hours per pay period
15 Years - 30 days per year - 9.24 hours per pay period
Observed Holidays
New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).
Medical Insurance
The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente.
The Forsyth County Board of Commissioners offers two dental plans from Delta Dental:
The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts.
Basic Life & AD&D Insurance
The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit.
Disability Insurance – Short Term and Long Term
100% paid by Forsyth County. Eligibility begins date of hire.
Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks.
Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).
Additional Life Insurance And AD&D
Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children.
Retirement Plan (401K)
Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire.
Six Months through One Year of County Service
Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save.
Years One through Five
Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay.
Years 5 through 10
The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.
After 10 Years of Service
You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay.
01
Do you have a Bachelor's degree in Computer Science, Information Systems, or closely related field?
Do you have at least 5 years of progressively more responsible experience in court or government administration?
Do you have prior experience with A/V systems in the courtroom setting?
Do you have prior experience with court case management systems?
Do you have specialized training in court administration (Institute for Court Management Fellowship, Michigan State University Judicial Administration Certificate, or Certificate in Court Administration from the Georgia Council of Court Administrators) ?
Under the general direction of the Circuit Court Administrator, the Deputy Court Administrator will assist the Circuit Court Administrator with administration, planning and research, personnel management and training, budgeting, fiscal control and analysis, caseflow and facilities, juvenile justice coordination, oversight and functional administration of the courts’ enterprise case management systems, A/V and IT management, and other administrative functions as delegated.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Provides information, analysis, advice, and recommendations on administrative matters to the Circuit Court Administrator and performs related work as individually assigned by the Judges.
Assists the Circuit Court Administrator with trial court administration, research and planning, statistical analysis and reporting of management information, juvenile justice coordination, personnel management and training, budgeting, financial control, analysis of administrative methods, procedures, systems facilities and facility safety.
Assists the Circuit Court Administrator with managing the fiscal affairs of the courts, including state and federal grants.
Assists the Circuit Court Administrator with functional administration and oversight of the courts’ enterprise case management system, including Tyler Technologies’ Justice Enterprise (Odyssey). Coordinates with judges, the Clerk of Court, County IT, and vendors regarding system configuration, user roles and security permissions, workflow functionality, system upgrades, testing, training, and ongoing operational support. Assists in identifying system needs, developing and delivering user training, and ensuring continuity, data integrity, and effective system utilization across all courts.
Assists the Circuit Court Administrator with management and oversight of courtroom technology systems, including evidence presentation systems, Infra-Red court interpreter systems, and assistive listening systems. Coordinates with judges, attorneys, vendors, and County IT to ensure systems are operational,
standardized, and functioning effectively; troubleshoots issues; develops and delivers training for attorneys and other court users; assists with planning, upgrades, documentation, and vendor coordination to support reliable courtroom operations and ADA accessibility.
Processes a variety of documentation associated with court operations, within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; maintains computerized and/or hardcopy records.
Performs office management functions; coordinates daily activities of Court Administration staff, prepares monthly bailiff schedules and creates weekly and quarterly reports in order to monitor hours worked; monitors status of projects/workflow and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; coordinates communications and conveys information among court personnel; coordinates, conducts, or attends staff meetings to review plans, progress, budgets, and other activities. Remains on-call at night and on weekends for bailiff scheduling.
Types, composes, transcribes, prepares, or completes various forms, reports, correspondence, lists, charts, purchase requisitions, purchase orders, credit card reports, budget documents, statistical reports, work orders, letters of appointment, meeting notices, agendas, meeting minutes, notices, advertisements, proclamations, resolutions, court calendars, court orders, legal documents, accusations, indictments, trial notices, warrants, bond forfeitures, production orders, subpoenas, command directives, or other documents.
Receives various forms, reports, correspondence, logs, lists, schedules, calendars, credit card statements, budget reports, invoices, bid documents, statistical data, time sheets, court calendars, open records requests, chart of accounts, minute books, catalogs, laws regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Uses technology, enterprise information systems, and standard office applications to enter, retrieve, review, and modify data; verifies accuracy of information and makes corrections as needed; utilizes the Odyssey case management system and other enterprise applications, along with word processing, spreadsheet, database, presentation, calendar, Internet, e-mail, and related software in support of court operations.
Maintains file system of various files/records for the courts; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents.
Performs general clerical tasks, which may include making copies, sending/receiving faxes, updating department documentation, sorting/distributing incoming mail, or processing outgoing mail.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, court personnel, attorneys, defendants, victims, vendors, financial institutions, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Attends various meetings as needed.
Maintains confidentiality of departmental documentation and issues.
Maintains a comprehensive, current knowledge of applicable laws/regulations; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Additional Functions
Performs general tasks, which may include delivering documentation to/from other offices
Provides assistance to other employees or departments as needed.
Minimum Qualifications
Performs other related duties as required.
A bachelor’s degree from an accredited college or university, along with 5 years of progressively more responsible experience in court or government administration is required. Prior experience with A/V systems is required, with preference given to those with experience in the courtroom setting. Prior experience with court case management systems is required, with preference given to those familiar with Tyler’s Enterprise Justice (Odyssey). Specialized training in court administration (Institute for Court Management Fellowship, Michigan State University Judicial Administration Certificate, or Certificate in Court Administration from the Georgia Council of Court Administrators) is preferred and may be substituted for one year of experience.
Benefits Provided By Forsyth County To Full-time Employees
Personal Leave Accrual
Personal Leave Shall Be Accrued As Follows
0 - 4 Years - 20 days per year - 6.16 hours per pay period
5 - 14 Years - 25 days per year - 7.70 hours per pay period
15 Years - 30 days per year - 9.24 hours per pay period
Observed Holidays
New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).
Medical Insurance
The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente.
- Aetna Choice POS II - $2000 Individual Deductible (Basic Plan)
- Aetna Choice POS II - $1000 Individual Deductible (Plus Plan)
- Kaiser Permanente HMO- $0 Individual Deductible
The Forsyth County Board of Commissioners offers two dental plans from Delta Dental:
- Base $1,000 Plan
- Buy-Up $1,500 Plan
The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts.
Basic Life & AD&D Insurance
The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit.
Disability Insurance – Short Term and Long Term
100% paid by Forsyth County. Eligibility begins date of hire.
Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks.
Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).
Additional Life Insurance And AD&D
Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children.
Retirement Plan (401K)
Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire.
Six Months through One Year of County Service
Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save.
Years One through Five
Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay.
Years 5 through 10
The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.
After 10 Years of Service
You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay.
01
Do you have a Bachelor's degree in Computer Science, Information Systems, or closely related field?
- Yes
- No
Do you have at least 5 years of progressively more responsible experience in court or government administration?
- Yes
- No
Do you have prior experience with A/V systems in the courtroom setting?
- Yes
- No
Do you have prior experience with court case management systems?
- Yes
- No
Do you have specialized training in court administration (Institute for Court Management Fellowship, Michigan State University Judicial Administration Certificate, or Certificate in Court Administration from the Georgia Council of Court Administrators) ?
- Yes
- No
- Required Question
Salary : $5,000