Administrative Secretary II - Professional Development

General Description

JOIN OUR TEAM AS AN ADMINISTRATIVE SECRETARY II!

Advanced and specialized word processing used to efficiently produce professional quality, grammatically and technically correct documents that incorporate and adhere to County policies.

Essential Job Functions

• Acts as a personal secretary and/or aide to a supervisor of a large or complex operating unit.
• Performs duties as an administrative aide for the supervisor.
• Participates in the work of the supervisor such as interviewing office visitors, securing details of specialized information from the visitor, and issuing information regarding the services or operation of the unit.
• Screens calls and refers callers to appropriate individual and department.
• Provides information and service to the public as needed.
• Prepares forms independently and composes letters, forms, and reports for supervisor's signature.
• Sets up and maintains files, logs, and related technical information in the prescribed manner.
• Assembles information for supervisor's use.
• Keeps supervisor's calendar and schedules appointments.
• Takes minutes of conferences, meetings, and official functions when required. Compiles and distributes information.
• Enters and retrieves data from a computer and uses computer software needed for the daily operation of the unit.
• Assists in the preparation of invoices, bills, and records.
• May assist in other bookkeeping functions.
• Maintains records and reports for future review and use.
• Maintains inventory of equipment and property.
• Schedules maintenance of equipment.
• Requisitions supplies.
• Ability to lift approximately 20 pounds.
• Performs related work as required.
  
  

Knowledge, Skills And Abilities

• Ability to work independently with minimal supervision.
• Ability to make minor decisions within departmental policy.
• Ability to make decisions regarding documents in accordance with departmental regulations or policy.
• Knowledge of business English, spelling, and punctuation.
• Knowledge of rules, regulations, practices, and procedures pertaining to word processing.
• Ability to type, format, and proof documents.
• Ability to compose letters and memoranda.
• Ability to make logical and technical decisions in the application of word processor functions.
  
  

Minimum Requirements

PHYSICAL SKILLS/WORKING CONDITIONS: Ability to communicate effectively using verbal, written, and visual communication skills. Accurate vision for copy typing and proofreading eight or more hours daily. Ability to sit for long periods. Ability to lift approximately 20 pounds.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in responsible secretarial work OR a High School Diploma or equivalency and four (4) years' experience. Experience working extensively with Microsoft Office (Excel, Outlook, PowerPoint and Publisher) and Adobe Acrobat X Pro. Experience in customer service duties involving frequent public contact preferred.

In House Employees: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021

Benefits Include

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
  
  

Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.

01

I am aware that the following supplemental questions will determine my eligibility for this position.

• Acknowledge
• Decline
  
  

02

I acknowledge that an applicant may be disqualified at any time due to: incomplete information, untruthful, false, or disqualifying written or spoken statements, disqualifying information obtained during the background investigation, unacceptable drug screen, polygraph, or psychological results.

• I Acknowledge
  
  

03

Are you a current Pasco County BOCC employee?

• Yes
• No
  
  

04

Are you at least 18 years old?

• Adult: Age 18 and over
• Minor: Younger than 18 years old
  
  

05

Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?

• Yes
• No
  
  

06

Which best describes your highest level of COMPLETED education?

• GED
• High School
• Associate degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the above
  
  

07

Are you a current Pasco BOCC employee who has successfully completed or are within 30 days of completing the Degree Alternative Program (DAP)?

• Yes
• No
  
  

08

Which best describes the years experience you have in a responsible secretarial role?

• Ten or more years of experience
• Nine years but less than ten
• Eight years but less than nine
• Seven years but less than eight
• Six years but less than seven
• Five years but less than six
• Four years but less than five
• Three years but less than four
• Two years but less than three
• One year but less than two
• Less than one year of experience
  
  

09

Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)

10

Do you have extensively with Microsoft Office (Excel, Outlook, PowerPoint and Publisher) and Adobe Acrobat X Pro?

• Yes
• No
  
  

11

Which best describes the years of experience you have in customer service duties involving frequent public contact?

• Ten or more years of experience
• Nine years but less than ten
• Eight years but less than nine
• Seven years but less than eight
• Six years but less than seven
• Five years but less than six
• Four years but less than five
• Three years but less than four
• Two years but less than three
• One year but less than two
• Less than one year of experience
  
  

12

Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran? (SUPPORTING DOCUMENTION IS REQUIRED AT THE TIME OF SUBMISSION OF APPLICATION OR NEXT BUSINESS DAY).

• Yes
• No
  
  

13

Have you ever received a dishonorable discharge from the armed forces or have you had to resign your commission (AKA Dismissal Notice)?

• Yes
• No
  
  

14

Are you legally allowed to work in the United States?

• Yes
• No
  
  

15

I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.

• Acknowledged
• Declined
  
  

16

Have you used, tried, or experimented with marijuana, hashish, or its derivatives, including medical marijuana within the last six (6) months?

• Yes
• No
  
  

17

Have you ever pleaded guilty or nolo contendere (no contest) to, or been found guilty of any felony or guilty of a misdemeanor involving perjury or a false statement, even if the sentence was suspended or adjudication was withheld by a judge.

• Yes
• No
  
  

18

Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 6 months?

• Yes
• No
  
  

19

Do you have any of the following: Tattoo behind ear, on neck, face, scalp, hand, or more that a single finger "ring" tattoo?

• Yes
• No
  
  

20

I acknowledge intentional mutilation on any part of the body is prohibited. Mutilation is defined as intentional radical alteration of the body, head, face, or skin for the purpose of and/or resulting in an abnormal appearance. Examples of mutilation include, but not limited to, a split or forked tongue; foreign objects inserted under the skin to create a design or pattern; enlarged or stretched-out holes in ears (other than a normal piercing); intentional scarring on the neck, face, or scalp; or intentional burns creating a design pattern.

• I Acknowledge
  
  

21

I acknowledge the use of gold, platinum, or other veneers or caps for the purposes of dental ornamentation is prohibited. Ornamentation is defined as decorative veneers or caps. Teeth, whether natural, capped, or veneered, will not be ornamented with designs, jewels, initials, etc.

• I Acknowledge
  
  

22

How did you hear about this position?

• Billboard
• Facebook
• Friend/Family Referral
• Indeed
• Instagram
• Job Fair
• LinkedIn
• Magazine publication
• Nextdoor
• Pasco County employee
• Pasco County Facebook Page
• Pasco County website/Governmentjobs.com
• Pasco County Traffic Sign
• Utility bill insert
• X/Twitter
• YouTube
• Other
  
  

23

If a Pasco County employee referred you, please provide the name of the employee.

• Required Question