What are the responsibilities and job description for the Deputy Clerk position at Forsyth County Government?
Salary
$37,257.00 - $48,435.00 Annually
Location
Cumming, GA
Job Type
Full-time
Job Number
03564
Department
Clerk of Courts
Opening Date
04/10/2026
Closing Date
4/19/2026 11:59 PM Eastern
The purpose of this classification is to perform clerical work, assist the public, and process documentation associated with the Clerk of Court, Magistrate Court, Superior Court, Probate Court, or other court, department, or area as assigned.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Processes a variety of documentation associated with court/department operations, within designated timeframes and per established procedures.
Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
Performs customer service functions; provides information/assistance regarding court/department activities, services, procedures, documentation, fees, case status, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
Assists the public in researching information and obtaining copies of County records, such as recorded documents, plats, real estate records, case records, or other County records; prepares certified copies of various legal documents; distributes, faxes, or mails various documentation as requested.
Receives moneys in payment of citations, fees, fines, legal records, certified copies, bonds, or other fees/services; calculates appropriate fees; records transactions and issues receipts; enters payments and disposition into computer; counts and maintains cash drawer; balances revenues and forwards revenues as appropriate.
Maintains file system of various records for the court/department; compiles documentation; scans file documents into computerized file system; prepares and sets up hardcopy files; sorts/organizes documents and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, case management, calendar, Internet, e-mail, or other programs.
Records and indexes real estate deeds/documents, including quit claim deeds, security deeds, warranty deeds, fi-fa’s, plats, liens, lien cancellations, judgments, UCC forms, or other documents; examines security deeds to determine whether intangibles apply; scans deeds and prints for placement in deed books; stamps documents with book/page numbers; cross-references deeds; creates and generates indexes for general lien and execution dockets; prepares month-end reports to break down county/state intangible taxes.
Processes state misdemeanor cases; receives accusations and bond sheets to build cases; prepares cases for court dates.
Enters warrants and civil suits into computer; files documentation with appropriate cases; sets court dates, mails notices, and notifies parties involved of any changes; mails copies of judgments; types warrants or documents for service by sheriff and submits to sheriff’s office.
Processes petitions to execute estates of deceased persons and guardianships of minors and incapacitated persons; records proceedings; issues certified copies as needed.
Maintains County birth records and death records; issues certified copies of birth/death records.
Processes applications for marriage licenses, firearm licenses, passports, or notary public appointment; issues and records licenses/certificates; issues certified copies.
Assists the public in filing small claims, dispossessories, garnishments, and warrants.
Prepares and submits data/reports pertaining to Superior Court, misdemeanor, and traffic cases to Georgia Crime Information Center.
Processes civil, criminal, and juvenile cases; creates files for each case and places cases on dockets; prepares cases for arraignment; disposes cases in computer after court and distributes disposition reports; reviews and verifies bench warrant cases before sending to sheriff’s office to prevent errors; mails license suspensions to Department of Public Safety; reports felonies to Secretary of State; maintains notes of juvenile sentences.
Facilitates court activities; schedules court dates to new/old cases; prepares and distributes court calendars; coordinates with judges, district attorney, solicitor, attorneys, and others to prepare cases for court; scans court cases and court orders issued by judges into computer; prepares appeals and issues summons/subpoenas; prepares minutes of indictments, court-imposed fines, or other actions; transfers cases to other courts as appropriate.
Assists Judge in court; organizes cases prior to hearings; ensures availability of case files with all necessary documentation for Judge’s review; attends court proceedings for jury trials, arraignments, motions, sentencing, or revocations; participates in jury coordination, including striking jurors or placing jurors on panels.
Coordinates calendar activities for the court/department; schedules court hearings, trial dates, appointments, meetings, or other activities; distributes calendars to appropriate parties; updates calendars on a regular basis and notifies parties involved of changes.
Types, prepares, or completes various forms, reports, correspondence, lists, intangible reports, warrants, orders, subpoenas, probation revocations, calendars, or other documents.
Receives various forms, reports, correspondence, logs, lists, payments, deeds, affidavits, citations, statement of claims, invoices, court calendars, legal documents, deed books, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Conducts research of department files, court/legal records, database records, hardcopy materials, Internet sites, or other sources as needed.
Performs general/clerical tasks, which may include making copies, sending/receiving faxes, distributing documentation sorting/distributing incoming mail, opening/processing mail, or processing outgoing mail through postage machine.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, Court officials, court personnel, attorneys, realtors, financial institutions, vendors, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains confidentiality of departmental documentation and issues.
Additional Functions
Provides assistance to other employees or departments as needed.
Minimum Qualifications
Performs other related duties as required.
High school diploma or GED; supplemented by one (1) year previous experience and/or training involving court procedures, general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in court/department of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid State of Georgia Notary Public certification.
Benefits Provided By Forsyth County To Full-time Employees
Personal Leave Accrual
Personal Leave Shall Be Accrued As Follows
0 - 4 Years - 20 days per year - 6.16 hours per pay period
5 - 14 Years - 25 days per year - 7.70 hours per pay period
15 Years - 30 days per year - 9.24 hours per pay period
Observed Holidays
New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).
Medical Insurance
The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente.
The Forsyth County Board of Commissioners offers two dental plans from Delta Dental:
The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts.
Basic Life & AD&D Insurance
The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit.
Disability Insurance – Short Term and Long Term
100% paid by Forsyth County. Eligibility begins date of hire.
Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks.
Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).
Additional Life Insurance And AD&D
Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children.
Retirement Plan (401K)
Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire.
Six Months through One Year of County Service
Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save.
Years One through Five
Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay.
Years 5 through 10
The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.
After 10 Years of Service
You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay.
01
Do you have a high school diploma or a G.E.D?
Do you have at least one (1) year previous experience and/or training involving court procedures, general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in court/department of assignment?
Employer Forsyth County
Address 110 East Main Street
Suite 230
Cumming, Georgia, 30040
Phone (770) 781-3088
Website http://agency.governmentjobs.com/forsyth/default.cfm
$37,257.00 - $48,435.00 Annually
Location
Cumming, GA
Job Type
Full-time
Job Number
03564
Department
Clerk of Courts
Opening Date
04/10/2026
Closing Date
4/19/2026 11:59 PM Eastern
- Description
- Benefits
- Questions
The purpose of this classification is to perform clerical work, assist the public, and process documentation associated with the Clerk of Court, Magistrate Court, Superior Court, Probate Court, or other court, department, or area as assigned.
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Processes a variety of documentation associated with court/department operations, within designated timeframes and per established procedures.
Answers telephone calls and greets visitors; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; initiates and returns calls as necessary.
Performs customer service functions; provides information/assistance regarding court/department activities, services, procedures, documentation, fees, case status, or other issues; distributes forms/documentation as requested; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution.
Assists the public in researching information and obtaining copies of County records, such as recorded documents, plats, real estate records, case records, or other County records; prepares certified copies of various legal documents; distributes, faxes, or mails various documentation as requested.
Receives moneys in payment of citations, fees, fines, legal records, certified copies, bonds, or other fees/services; calculates appropriate fees; records transactions and issues receipts; enters payments and disposition into computer; counts and maintains cash drawer; balances revenues and forwards revenues as appropriate.
Maintains file system of various records for the court/department; compiles documentation; scans file documents into computerized file system; prepares and sets up hardcopy files; sorts/organizes documents and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.
Operates a computer to enter, retrieve, review or modify data; performs data entry functions by keying data into computer; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, case management, calendar, Internet, e-mail, or other programs.
Records and indexes real estate deeds/documents, including quit claim deeds, security deeds, warranty deeds, fi-fa’s, plats, liens, lien cancellations, judgments, UCC forms, or other documents; examines security deeds to determine whether intangibles apply; scans deeds and prints for placement in deed books; stamps documents with book/page numbers; cross-references deeds; creates and generates indexes for general lien and execution dockets; prepares month-end reports to break down county/state intangible taxes.
Processes state misdemeanor cases; receives accusations and bond sheets to build cases; prepares cases for court dates.
Enters warrants and civil suits into computer; files documentation with appropriate cases; sets court dates, mails notices, and notifies parties involved of any changes; mails copies of judgments; types warrants or documents for service by sheriff and submits to sheriff’s office.
Processes petitions to execute estates of deceased persons and guardianships of minors and incapacitated persons; records proceedings; issues certified copies as needed.
Maintains County birth records and death records; issues certified copies of birth/death records.
Processes applications for marriage licenses, firearm licenses, passports, or notary public appointment; issues and records licenses/certificates; issues certified copies.
Assists the public in filing small claims, dispossessories, garnishments, and warrants.
Prepares and submits data/reports pertaining to Superior Court, misdemeanor, and traffic cases to Georgia Crime Information Center.
Processes civil, criminal, and juvenile cases; creates files for each case and places cases on dockets; prepares cases for arraignment; disposes cases in computer after court and distributes disposition reports; reviews and verifies bench warrant cases before sending to sheriff’s office to prevent errors; mails license suspensions to Department of Public Safety; reports felonies to Secretary of State; maintains notes of juvenile sentences.
Facilitates court activities; schedules court dates to new/old cases; prepares and distributes court calendars; coordinates with judges, district attorney, solicitor, attorneys, and others to prepare cases for court; scans court cases and court orders issued by judges into computer; prepares appeals and issues summons/subpoenas; prepares minutes of indictments, court-imposed fines, or other actions; transfers cases to other courts as appropriate.
Assists Judge in court; organizes cases prior to hearings; ensures availability of case files with all necessary documentation for Judge’s review; attends court proceedings for jury trials, arraignments, motions, sentencing, or revocations; participates in jury coordination, including striking jurors or placing jurors on panels.
Coordinates calendar activities for the court/department; schedules court hearings, trial dates, appointments, meetings, or other activities; distributes calendars to appropriate parties; updates calendars on a regular basis and notifies parties involved of changes.
Types, prepares, or completes various forms, reports, correspondence, lists, intangible reports, warrants, orders, subpoenas, probation revocations, calendars, or other documents.
Receives various forms, reports, correspondence, logs, lists, payments, deeds, affidavits, citations, statement of claims, invoices, court calendars, legal documents, deed books, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.
Conducts research of department files, court/legal records, database records, hardcopy materials, Internet sites, or other sources as needed.
Performs general/clerical tasks, which may include making copies, sending/receiving faxes, distributing documentation sorting/distributing incoming mail, opening/processing mail, or processing outgoing mail through postage machine.
Performs basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed.
Communicates with supervisor, employees, other departments, County officials, Court officials, court personnel, attorneys, realtors, financial institutions, vendors, the public, state/federal agencies, outside agencies, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Maintains confidentiality of departmental documentation and issues.
Additional Functions
Provides assistance to other employees or departments as needed.
Minimum Qualifications
Performs other related duties as required.
High school diploma or GED; supplemented by one (1) year previous experience and/or training involving court procedures, general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in court/department of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possession and maintenance of valid State of Georgia Notary Public certification.
Benefits Provided By Forsyth County To Full-time Employees
Personal Leave Accrual
Personal Leave Shall Be Accrued As Follows
0 - 4 Years - 20 days per year - 6.16 hours per pay period
5 - 14 Years - 25 days per year - 7.70 hours per pay period
15 Years - 30 days per year - 9.24 hours per pay period
Observed Holidays
New Year's Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving (2), and Christmas (2).
Medical Insurance
The Forsyth County Board of Commissioners offers employees a choice of two medical plans offered by Aetna and a plan offered by Kaiser Permanente.
- Aetna Choice POS II - $2000 Individual Deductible (Basic Plan)
- Aetna Choice POS II - $1000 Individual Deductible (Plus Plan)
- Kaiser Permanente HMO- $0 Individual Deductible
The Forsyth County Board of Commissioners offers two dental plans from Delta Dental:
- Base $1,000 Plan
- Buy-Up $1,500 Plan
The vision plan offered by Forsyth County Board of Commissioners is administered by Aetna and will offer office visit copays for exams, as well as copays for lenses, frames, and contacts.
Basic Life & AD&D Insurance
The Forsyth County Board of Commissioners recognizes the importance of basic life insurance for all of its employees. The Board provides term life insurance and accidental death and dismemberment (AD&D) protection for each full-time employee. This is a County-paid benefit.
Disability Insurance – Short Term and Long Term
100% paid by Forsyth County. Eligibility begins date of hire.
Short Term Disability – 60% of weekly earnings to a maximum of $1,000.00 a week. Eligibility begins 14 days after an accident or sickness and has a benefit period of 24 weeks.
Long Term Disability – 60% of monthly earnings to a maximum of $5,000.00 a month. Eligibility begins at 26 weeks to coordinate with the end of Short Term benefits and continues 24 months (Own Occupation).
Additional Life Insurance And AD&D
Rates vary based on amount of coverage selected. Additional life insurance may be purchased for employee, spouse, and children.
Retirement Plan (401K)
Fully vested at five years of employment – 20% graduated vesting annually. Eligible to begin contributions immediately upon hire.
Six Months through One Year of County Service
Forsyth County matches your contributions, dollar for dollar, up to 5% of your pay. That’s a 100% return on the first 5% of pay you save.
Years One through Five
Forsyth County “seeds” your account with 5% of your pay each year, and matches 100% of what you contribute, up to 5% of your pay.
Years 5 through 10
The County continues its automatic “seed” contribution of 5% of pay, matches up to the first 5% of pay that you contribute, then adds a 50% match up to the next 5%.
After 10 Years of Service
You continue to receive a 100% County match on the first 5% of pay you contribute, and 50% on the next 5% of pay you save. But now, the automatic contribution the County makes to “seed” your account each year increases to 7.5% of your pay.
01
Do you have a high school diploma or a G.E.D?
- Yes
- No
Do you have at least one (1) year previous experience and/or training involving court procedures, general office work, customer service, cashiering, basic bookkeeping, record/file maintenance, personal computer operations, and experience in court/department of assignment?
- Yes
- No
Employer Forsyth County
Address 110 East Main Street
Suite 230
Cumming, Georgia, 30040
Phone (770) 781-3088
Website http://agency.governmentjobs.com/forsyth/default.cfm
Salary : $37,257 - $48,435