What are the responsibilities and job description for the Temporary Office Assistant position at Forrest Solutions?
About the RoleA prestigious finance firm in San Francisco is seeking an experienced, polished, and high-energy Office Services Associate for a temporary assignment through December 30th. This role requires someone who embodies high-end hospitality, thrives in fast-paced corporate environments, and takes pride in ensuring an immaculate, well-organized, and highly functional office.The ideal candidate is detail-oriented, proactive, and comfortable interacting directly with clients, executives, and end users. This position supports daily operations across kitchens, office supply management, conference rooms, mail services, maintenance coordination, and the overall onsite client experience.Key ResponsibilitiesClient Experience & HospitalityDeliver a warm, polished, and professional hospitality experience to all clients, employees, and visitors.Serve as a primary point of contact for all onsite service requests, issues, and inquiries.Maintain a strong customer service presence and uphold the firm’s high-end standards at all times.Office Services & OperationsOversee daily upkeep, cleanliness, and organization of kitchens, supply areas, shower rooms, and conference spaces.Order, restock, and manage inventory of snacks, beverages, food offerings, and office supplies.Perform routine walkthroughs to ensure all office areas remain tidy, well-stocked, and ready for use.Track and log volume capture data for accuracy and timeliness.Mail & Delivery SupportSort interoffice mail and distribute accordingly.Conduct scheduled mail runs throughout the day and deliver packages to designated departments or individuals.Manage special and rush deliveries with urgency and accuracy.Conference Room ManagementManage conference room reservations, setups, and turnovers.Inspect all rooms prior to meetings to ensure alignment with client expectations, SLAs, and event details.Coordinate with catering, conference services, AV, and other departments to ensure seamless execution.Clean and reset rooms within required timeframes after meetings and events.Maintenance & Facilities CoordinationCollaborate with vendors, engineering, and building management to resolve maintenance issues promptly.Conduct regular inspections and proactively address potential disruptions.Support minor office moves, supply placement, and general facilities duties as needed.Administrative & Technical SupportManage a high-volume shared inbox to support multiple locations as required.Answer phone lines and route calls professionally.Register guests and coordinate with the Security team for visitor access.Track relevant information in databases and ticketing systems.Run end-of-day reports and support other administrative tasks as needed.QualificationsCollege degree preferred.Minimum 3 years experience in Office Services, Facilities, or Office Management.Minimum 2 years experience in a high-end, client-facing corporate environment (finance or legal preferred).Strong attention to detail with the ability to multitask in a fast-paced setting.High level of polish, professionalism, and communication skills—both written and verbal.Proficiency with Microsoft Office Suite and comfort learning new ticketing systems.Ability to stay mobile throughout the day and perform light physical tasks (stocking, replenishing, organizing).All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.Company DescriptionForrest Solutions has been a privately owned company for 49 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.
Salary : $30