What are the responsibilities and job description for the Assistant Director Event Technology position at Forney Independent School District?
Primary Purpose
Support the Special Events Coordinator with the execution of all special events – internal and external – held at the Keith Bell Opportunity Central (the OC).
Coordinate the technical aspects of Forney ISD events, community events and rentals at The Opportunity Central, including production personnel and equipment within The OC venue spaces.
General supervision of full or part-time technical staff, student employees, student interns and community volunteers.
Provides cross-training in different theatrical disciplines and on all control systems center wide, as well as leading training of operations staff.
The OC includes various spaces that can be used for special events, including a banquet space that seats approximately 400, a theater space that can be set up in multiple configurations to accommodate groups of 100-600 people, a multipurpose space, and an arena that can accommodate approximately 7,000 people. There is potential to host all types of events from corporate meetings, lecture series, fundraising events, concerts, graduations, trade shows, conferences, tournaments, and more.
Qualifications
Education / Certification: Bachelor's Degree in Music Technology / Sound Engineering preferred
Advanced experience in maintenance, repair, troubleshooting and operation of lighting, video, audio, rigging, staging, and communications systems and equipment
Excellent understanding of all aspects of live entertainment
Problem solving skills in a dynamic, high pressure, production environment
Skills in assessing end user needs and dedication to meeting quality standards for service
Excellent communication skills between all areas of production with The OC events staff, Forney ISD internal event hosts, customers, and the public
Schedule, workflow, personnel, and budget management abilities
Ability to read, draw and interpret site diagrams, location maps, lighting plots, etc.
Strong organizational, communication, public relations, and interpersonal skills
Knowledge and troubleshooting of Dante audio networks and protocols
Experience
Three to five years of experience in hands-on large-scale theatrical operations
Additional supervisory experience preferred
Responsibilities
Work with OC Events staff, Forney ISD clients, rental clients, community organizations and others to achieve the desired results in all technical aspects for a variety of events
Assist district leadership in the development and implementation of Performing Arts Center (PAC) user policies
and procedures, safety guidelines and maintenance protocols for The OC Theatre.
Ensure the safety and welfare of students, staff, clients, patrons, and all who enter the facility by enforcing safety guidelines and maintaining facility equipment
Communicate and coordinate production activities with OC Events staff
Assist event clients and staff with setup and troubleshooting of device connectivity, presentation formatting, and general technology integration.
Assess needs and coordinate use of all OC owned or rental equipment for all events across facility
Support event setups requiring installation of banners, signage, backdrops, and decorations, especially when rental groups lack access to appropriate equipment or facility areas
Participate in and direct crews in set up, testing, operation and strike of all technical equipment
Coordinate technical requirements for the design, implementation, and distribution of visual content including LED ribbon boards, large LED screens, and TV displays for rental events
Regulate technical needs for all events in cooperation with district, community or rental groups
Manage and balance signal flow among multiple shared audio and video systems across OC venues to ensure proper event isolation and prevent crossover interference
Assist with general event setups including pipe and drape installations, table placement and dressing, and assembly of stages, stairs, and ramps
Coordinate and conduct the setup, breakdown, and relocation of shared technical systems between OC spaces, including sound consoles, wireless microphone systems, antennas, lighting consoles, and communications racks.
Maintain and safeguard all technical equipment of The OC, as well as other technical assets, through the development and implementation of regular preventative maintenance and inventories
Perform or arrange for maintenance and repair of equipment as needs arise
Design and coordinate with all stakeholders any upgrades and expansion of any technical systems in the OC venues as needed
Manage operating budgets, submitting all purchasing requests, invoices and timesheets to the appropriate department on a timely basis and tracking expenditures
Track production expenses and invoices and submit to the appropriate departments in a timely fashion
Coordinate post-event delivery of recorded content to rental clients in requested formats using approved distribution methods
Develop and participate in training for OC Operations Staff on all technical systems
Assist in determining the production labor requirements for events or work calls and schedule staff accordingly
Manage scheduling of Technical Assistants and Crews as needed for specific productions and events
Communicate event needs at regularly scheduled production meetings
Delegate duties and ensure that a task is understood, supervised and accomplished
Management and supervision of Technical Specialists and House Crews, using Forney ISD and PAC policies and guidelines to establish maintenance goals and projects, time management, show production and preparation, run crew responsibilities and execution
Hang, cable, focus, and program theatrical lighting plots on wire-tension grids and using personnel lifts based on event needs
Manage all OC technical needs including scheduling and labor, equipment, tools and expendables
Program and monitor exterior RGB LED lighting systems to maintain appropriate event looks and ensure operational functionality
Support the use of the OC venue spaces by in-district partners, rental clients, and third-party vendors
Assist all parties in interfacing with the building and facility equipment in accordance with District contracts, FISD policies and procedures and standard safety guidelines
Routine and administrative responsibilities include: reporting to work as scheduled and reporting hours per event, attending production meetings, supervision of facility changeovers, completion of required reports and other documentation, reporting any unsafe working conditions or practices to management, and attending continuing education as recommended
Ensure that you or a qualified representative can be contacted at all times for technical assistance and in case of emergencies
Develop and manage a maintenance program for The OC Theatre and other event spaces, and communicate the needs of facility needs with the The OC Events team, Maintenance, New Construction, and Facilities Departments as appropriate
Demonstrate behavior that is professional, ethical, and responsible and act as a role model for all district staff and students
Follow all rules, regulations, and policies of Forney ISD, and follow directives from supervisor
Follow attendance policy as assigned by supervisor
Maintain confidentiality
Environment / Working Conditions
Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; coordinate district functions; maintain emotional control under stress.
Ability to work extended hours independently, including late night or off-peak hours, with limited or no on-site supervision.
Work with frequent interruptions.
Frequent standing, stooping, bending, kneeling, pushing and pulling.
Prolonged use of computer and repetitive hand motions.
Capable of working at elevated heights, 90’ and over.
Frequent lifting up to 50 pounds.
Ability to safely climb vertical ladders while carrying lighting equipment and tools.
Perform other functions that may be assigned by the Fine Arts Department, District Administration, and/or
supervisor
Salary.com Estimation for Assistant Director Event Technology in Forney, TX
$117,250 to $152,727
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