What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT to Athletics position at Forman School?
Description
Administrative Assistant to Athletics
Part-time, 10-months
We are seeking a highly organized and proactive Administrative Assistant to support our Athletics department. This role offers an exciting opportunity to contribute to the smooth operation of our sports programs and provide essential administrative support to coaches, athletes, and staff. If you thrive in a dynamic environment and have a passion for sports and administration, we encourage you to apply.
Key Responsibilities:
- Manage and coordinate schedules for athletic events, meetings, and appointments
- Handle correspondence, phone inquiries, and communication with athletes, coaches, and external partners
- Prepare and maintain athletic department records, reports, and documentation
- Assist with event planning, logistics, and on-site support for athletic competitions
- Support procurement processes, including ordering supplies and equipment
- Maintain athletic facilities and ensure compliance with safety and operational standards
- Provide administrative support for athletic staff, including data entry and filing
- Assist with travel arrangements and accommodations for teams and staff
Skills and Qualifications:
- Proven experience as an administrative assistant or in a similar role
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in Google Suite and other relevant software
- Ability to work independently and as part of a team
- Knowledge of athletic programs and sports terminology is a plus
- Attention to detail and problem-solving skills
- Ability to handle sensitive information with confidentiality
Join our vibrant and supportive team dedicated to fostering athletic excellence and community engagement. We offer opportunities for growth, professional development, and a dynamic work environment where your contributions make a difference.