Executive Assistant

We are partnering with a well-established, family-owned organization in Charlotte, NC to identify a highly organized, proactive, and detail-oriented Executive Assistant. This individual will play a key role in supporting the retail division by providing administrative and operational assistance with the highest level of professionalism, confidentiality, and attention to detail. The ideal candidate is a resourceful self-starter who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional support to internal teams and external partners.

The Executive Assistant will provide comprehensive administrative support to a team of retail real estate professionals, including coordinating day-to-day operations, managing schedules and communications, preparing client-facing materials, and supporting transaction-related activities. This role requires strong organizational skills, exceptional attention to detail, excellent communication abilities, and the discretion to handle sensitive information while ensuring the team remains organized, efficient, and well-supported

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Key Responsibiliti

es
Administrative & Executive Supp

• ortManage calendars, meetings, travel arrangements, and daily schedules for multiple team memb
• ersPrepare correspondence, proposals, presentations, listing agreements, contracts, and other business docume
• ntsCoordinate department meetings, client events, luncheons, and market tours, including planning, setup, and follow
• -upPrepare and submit expense reports and assist with annual budget planning activit
• iesMaintain records, contact databases, and organizational fi
• lesTrack expiration dates and renewals for licenses, memberships, passports, certifications, and other important docume
• ntsProvide occasional front desk or reception support as nee

ded
Real Estate & Market Research Sup

• portCreate market reports, aerial maps, demographic analyses, drive-time studies, and retail market presentat
• ionsUtilize mapping and geographic information systems (GIS) tools to identify property information, ownership records, tax data, and market tr
• endsMaintain territory maps highlighting client locations, competitors, retail centers, and key market developm
• entsAssemble materials for real estate committee reviews, site evaluations, and property t
• oursConduct research and compile data to support site selection and market analysis eff

orts
Transaction & Project Coordin

• ationAssist with collecting and organizing documentation required for real estate transactions and project miles
• tonesCoordinate with municipalities, consultants, brokers, attorneys, and vendors to obtain reports, permits, surveys, and related document
• ationManage commission invoicing and maintain accurate transaction re
• cordsCoordinate listing information and ensure timely communication with internal marketing teams regarding property promotions and signage

needs
Team & Client S

• upportDevelop and maintain strong working relationships with colleagues, clients, vendors, and industry pa
• rtnersAssist with prospecting efforts, database searches, and client list mana
• gementSupport special projects and administrative initiatives as
• neededHandle confidential business information with discretion and professio

nalism
Qualifi

cations

• RequiredAssociat
• e degreeMinimum of 5 years of experience in an executive assistant, administrative assistant, or similar supp
• ort roleValid driver's
• licenseStrong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Po
• werPointExcellent organizational, time management, and multitasking a
• bilitiesStrong written and verbal communicatio
• n skillsAbility to manage competing priorities and meet deadlines in a fast-paced env

ironment

• PreferredBachelor
• 's degreeExperience supporting commercial real estate, development, brokerage, or professional servi
• ces teamsFamiliarity with GIS, mapping software, demographic research tools, and commercial real estate
• databasesExperience with Google Earth, Publisher, Photoshop, or similar design and mapping app
• licationsNotary cert

ification
Key Co

• mpetenciesExceptional attention to detail an
• d accuracyStrong interpersonal and relationship-build
• ing skillsHigh level of discretion and confi
• dentialityResourceful problem-solving
• abilitiesCustomer-servi
• ce mindsetAbility to work independently while collaborating effectively w
• ith a teamAdaptability and flexibility in a dynamic e

nvironment
Posit

• ion DetailsFull-time, on-si
• te positionMonday through Frid
• ay scheduleOccasional overtime or weekend support may be required based on bus
• iness needsLimited travel may