Executive Assistant

Company Description:

Since 1978, Forever Living Products has been dedicated to seeking out nature’s best sources for health and beauty and sharing them with the world. We have a passion for helping others look better and feel better, and pride that comes from doing things a little differently. We own our own aloe fields, manufacturing facilities, research and development, quality control laboratories and even our own distribution channels. Everything from plant to product to you.

This is a hybrid position (4 days onsite/1 day remote).

General Description:

The Executive Assistant will play a critical role in enabling a C-suite leader to effectively oversee and guide the organization’s global operations. Success in this role requires a proactive mindset, exceptional organizational skills, and the ability to anticipate needs before they arise. This position will manage complex calendars across time zones, coordinate logistics, and ensure the executive is fully prepared for every meeting and engagement.

The ideal candidate is a strong communicator—both written and verbal—with keen attention to detail and the ability to stay several steps ahead. This position must be a discreet, resourceful problem solver, comfortable navigating high-level responsibilities with poise and precision. The Executive Assistant will be part of a dynamic organization focused on growth, well-being, and making a global impact. This is a standout opportunity for a seasoned Executive Assistant who thrives in a fast-paced environment and takes pride in keeping operations running seamlessly behind the scenes.

Main Responsibilities

• Monitor inbox, draft/proof emails and presentations, and manage WhatsApp messages and team communications.
• Prepare clear, professional messages and agendas; manage video and information requests.
• Manage complex calendar, schedule meetings, maintain contacts, and prep materials.
• Act as liaison across departments and external partners to ensure seamless communication.
• Coordinate all travel (domestic/international), ensuring preferences, documents, and itineraries are in order.
• Plan offsites/events; provide onsite support for key events and international trips (2–4 annually).
• Design presentation materials, coordinate IT and shipping needs, manage expenses and invoices.
• Communicate with international teams and document key calls.
• Anticipate needs, solve problems, and continuously improve workflows.
• Handle issues independently to allow the leader to focus on high-level priorities
• Occasionally provide personal support (e.g., travel logistics, appointments, errands)

Qualifications

• Seven (7) years of senior executive administrative experience, ideally in a global organization with proven experience supporting C-suite executives, with 24/7 availability when needed, especially during international travel.
• Global experience supporting executives.
• Self-motivated with strong initiative and ability to work independently
• Excellent organizational and time management skills; able to prioritize and meet deadlines
• Exceptional written and verbal communication skills, with strong grammar and proofreading abilities
• Discreet and professional in handling sensitive and confidential information
• Strong decision-making and problem-solving skills
• High proficiency in Microsoft Office (especially PowerPoint), calendaring, scheduling, and document management
• Experience with tools such as WhatsApp, social media, Monday.com, Zoom, and Microsoft Teams
• Adaptable and calm under pressure; comfortable in a fast-paced, dynamic environment
• Detail-oriented and versatile; able to manage multiple tasks and shifting priorities.
• Must have passport and ability to travel when needed. 

PHYSICAL REQUIREMENTS TO PERFORM JOB DUTIES:

• Climb stairs, walk/move throughout the building on a variety of surfaces including concrete, tile, wood and carpet.
• Work mostly indoors in a climate-controlled environment; walk outdoors in breezeways and parking garage as needed to move throughout the building.
• Stand/remain standing for several hours, up to 2 hours at a time.
• Sit/remain seated at a computer for up to 8 hours a day, usually 4 hours at a time.
• Use a telephone, computer with dual monitors, keyboard and mouse for up to 8 hours a day, usually 4 hours at a time.
• Use general office equipment including copier, fax, scanner, hole-punch, etc., daily.
• Bend forward, kneel, stoop and/or squat occasionally.
• Turn and twist frequently.
• Reach down, forward and overhead frequently.
• Lift and move boxes or items weighing up to 30 lbs.