Project Coordinator/Administrative Assistant

About FACS

At FACS, our mission is to make environments safer and healthier for the people who live and work in them. As one of the nation's leading environmental health consulting firms, we help organizations protect their people, assets, and communities. We are built on purpose, partnership, and performance—delivering measurable impact with every client engagement.

Our Values

We live our mission through three core values:

• People First: Support our team and clients, promote professional growth, and value collaboration.
• Integrity of the Science: Deliver accurate, reliable results through objective, evidence-based practices.
• Client Relationships for Life: Build long-term partnerships and help clients address environmental health challenges.

About FACS & You

At FACS, your expertise isn't just valued—it's impactful. Join a team where your work contributes to safer, healthier communities.

Ranked as "Best Places to Work" for five consecutive years, we provide training, mentorship, and support for professional certifications to help you grow and succeed.

Curious to see what we do?

• Watch our video to learn more about life at FACS.
• About Us – Learn more about FACS and what we stand for.
• FACS Experts – Meet our team and see who you'll be working with.

About the Role

The Project Coordinator Administrative Assistant supports the office's administrative operations while providing assistance with project coordination. This role involves managing day-to-day administrative tasks, helping track project progress, and ensuring smooth communication between team members and stakeholders.

Responsibilities

• Support Project Managers with administrative aspects of technical projects, including maintaining project contracts, gathering project-specific information and paperwork, performing data entry, and assisting with project invoicing.
• Pick up or drop off supplies, lab samples, or items requested by the technical team.
• Coordinate maintenance of office space and equipment, including tracking and scheduling equipment calibration and repairs as needed.
• Maintain inventory and organization of office supplies, warehouse items, and equipment.
• Create and maintain purchase orders for supplies or items ordered.
• Answer incoming phone calls and provide accurate information regarding company services, forwarding calls to the appropriate personnel as needed.
• Prepare for meetings, including organizing conference rooms, ordering food, setting up projectors and laptops, and gathering necessary supplies.
• Plan office events, such as employee recognition events, annual holiday parties, and happy hours.
• Manage, schedule, and maintain accurate records for employee certifications, trainings, and annual medical evaluations.
• Prepare and send packages via US mail, FedEx, or UPS.
• Book hotel and travel reservations for employees for projects and events.
• Collaborate with Human Resources and Accounting departments as needed on projects and administrative tasks.

Qualifications

• High School Diploma; Associate's Degree preferred.
• 2 years of work experience in a customer-centric or operations role.
• Effective, professional, and clear communication skills, both written and oral.
• Ability to maintain confidentiality and discretion when handling sensitive information.
• Proficiency with Microsoft Office and the ability to learn new computer programs.
• Self-motivated, organized, and detail-oriented.
• Capable of working independently with strong time-management skills.

Physical & Work Requirements:

• Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.
• Ability to lift and carry equipment up to 50 lbs.
• Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.
• Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.

Compensation and Rewards

Competitive base salary with performance-based bonus structure tied to individual and team achievements.

Comprehensive benefits package, including:

• 401(k) retirement plan with company matching contributions
• Medical coverage with company-paid premiums for employees and dependents
• Vision and dental plan options
• Flexible Spending Accounts (health care and dependent care)
• Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
• Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
• Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
• Tuition Reimbursement Program to promote higher education
• Paid training and certifications to support career advancement
• Incentive Bonus Plan and Donation Matching Program

Wage Transparency:

Pay for this position is based on a number of factors including geographic location, relevant knowledge, skills, and experience.

Equal Opportunity Employer:

Forensic Analytical Consulting Services is an equal-opportunity employer that complies with EEOC rules and regulations. We are committed to diversity, equity, and inclusion and do not discriminate based on race, age, disability, or other non-merit characteristics. We welcome all candidates to apply, including women, people of color, persons with disabilities, and veterans.

Employment Contingency:

Employment is contingent upon successful completion of background check and drug screening.