Front Office Coordinator

Overview

Job Description

The Front Office Coordinator assists with administrative office tasks and provides support to the Office Manager in the day-to-day clinic operations.

Schedule: 38 hours, Mon - Thurs, 7:30am - 4:30pm and Fri, 7:30am - 2pm

Here Are Just a Few Things We Offer

• Access to health, dental, and vision insurance
• Health Savings Account $500 matching contribution
• Eligible for PTO and Holiday pay
• Company paid life insurance and long term disability (full-time only)
• Access to voluntary short term disability insurance (full-time only)
• Access to additional life insurance
• Eligible for Accident and Critical Illness Insurance, Hospital Indemnity and Cancer Guardian
• 401K with employer contribution
• Profit sharing
• Employee discounts
• And much more!
  
  

Responsibilities

• Assist with the opening and closing of the office.
• Manage front desk patient concerns, including billing questions.
• Ensure office supplies are stocked and place orders as needed.
• Assist in assigning and overseeing tasks and responsibilities for the Patient Service Representative (PSR) staff in the absence of the Team Lead.
• Provide back up to front desk staff.
• Fulfill mailing requests and manage outgoing mail.
• Transport product and tools between office locations.
• Adherence to compliance and completion of compliance training.
• Performs other related duties as assigned.
  
  

Qualifications

Education

• High School Diploma or equivalent.
• Must possess a valid United States driver’s license and an acceptable driving safety record – probationary license not acceptable.
  
  

Knowledge, Skills And Abilities

• Must be detail oriented.
• Must have excellent communication skills and the ability to communicate effectively orally and in writing.
• Demonstrated leadership experience. Must be able to demonstrate leadership by serving as an example to others with regard to professional behavior, handling multiple tasks, maintaining a positive attitude, and in response to organizational change.
• Proficiency with Microsoft Word, Excel and PowerPoint is required. Must be able to learn new software quickly.
• Must possess excellent leadership, organizational, and computer skills.
• Ability to work effectively and cooperatively with staff, board, clients, and the public.
• Ability to multi-task, prioritize appropriately, and work well both individually and as part of a team.
• Ability to use time productively and contribute to high levels of company operational efficiency and effectiveness.
• Ability to maintain confidentiality of information.
  
  

Forefront will never request personal information, such as your social security number or banking information, via text or email. In addition, Forefront does not use external messaging applications such as WireApp or Skype to communicate with candidates. If you receive communication or requests of this nature, delete them. Forefront Dermatology is committed to providing equal employment opportunity and maintaining a workplace for employees and applicants that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact hr@forefrontderm.com to let us know the nature of your request and your contact information.