PROJECT ACCOUNTING COORDINATOR

Position Purpose

The Project Accounting Coordinator supports the financial and operational management of electrical construction and utility projects. This role is responsible for tracking project costs and revenue, managing timesheets, assisting with invoicing and payroll support, reconciling project documentation, and ensuring accurate financial reporting. The coordinator works closely with project managers, field crews, foremen, payroll, and customers to maintain organized and accurate project records.

Core Responsibilities

• Process and maintain daily project revenue tracking and reporting
• Review, verify, and manage employee timesheets and labor hours
• Assist with customer invoicing, billing packages, and revenue reconciliation
• Review CU downloads against job packets and jobsite hours for accuracy
• Coordinate with field personnel regarding missing or incorrect project documentation
• Maintain project accounting spreadsheets, reports, and financial records
• Assist with payroll support and labor coding accuracy
• Support month-end closing and project cost analysis
• Monitor project budgets and identify discrepancies or variances
• Maintain organized digital and physical project files
• Communicate with utility customers, vendors, and internal teams regarding accounting or billing issues

Qualifications

• Experience: 1–3 years in project accounting, billing, or AR/AP; multi-project environment preferred.
• Familiarity with project billing models (T&M, fixed fee, milestone, cost-plus) and basic revenue recognition.
• Strong attention to detail, organization, and deadline management.
• Intermediate Excel skills (lookups, pivots, text cleanup) for reconciliations and uploads.
• Detail-oriented, deadline-driven, and comfortable managing multiple billing cycles simultaneously.
• Clear, professional communication with clients and internal teams (PMs, Sales, AP/AR).