Sales Administrator

Job Title: Sales Administrator

Location: Foothill Fire Protection, Inc – Corporate Office: 5948 King Road Loomis CA 95650

Position Overview:

We are seeking a detail-oriented and organized Sales Administrator to join our team. This role is crucial in supporting our sales department by providing accurate analytics and reports, managing customer and lead information, and ensuring that our sales processes run smoothly. The ideal candidate will be comfortable working independently, have strong analytical skills, and be proficient in Excel and CRM tools like HubSpot.

Key Responsibilities:

• Run Commission Reports: Accurately prepare and distribute commission reports for the sales team, ensuring all calculations are correct and aligned with company policies.
• CRM and Quoting Systems: Manage various CRM and quoting systems such as HubSpot and Top Quote.
• Generate Top Customer Reports: Regularly produce and analyze reports on top customers to assist the sales team in identifying key accounts and growth opportunities.
• Track Leads: Monitor and manage lead submissions through the website and HubSpot, ensuring timely follow-up by the sales team.
• Maintain Bid Calendar: Create and manage a comprehensive bid calendar with detailed information on customers, regions, offices, and deadlines to keep the sales team on track.
• Provide Sales Updates: Compile and distribute weekly updates on bids sent and jobs won, providing the team with up-to-date information on sales performance.
• Pipeline Tracking: Track and maintain pipeline for both salespeople and divisions.Help gather critical project information for design after job is sold. Communicating with sales team and design team and providing status updates.
• Business Development and Marketing: manage social media postings, develop marketing materials, and assist sales team in generating new leads.

Skills and Qualifications:

• Forward thinker with interest in contributing to the success of the department, branch, and company.
• Ability to work independently and maintain focus on tasks without direct supervision.
• Comfortable in a non-customer-facing role that requires a high level of attention to detail and accuracy.
• Strong communication skills, especially in writing clear and concise reports.
• Analytical mindset with the ability to interpret data and identify trends.
• Must be comfortable analyzing and interpreting data to provide actionable insights.
• This position is non-customer-facing and involves working behind the scenes to support the sales team, with minimal direct interaction with customers.
• Must be proficient in MS Excel and have an affinity for working with numbers are essential.
• Experience working with CRM systems, particularly HubSpot, is beneficial.

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off

Application Question(s):

• Describe your experience using MS Excel.

Experience:

• CRM systems: 1 year (Required)

Ability to Commute:

• Loomis, CA 95650 (Required)

Ability to Relocate:

• Loomis, CA 95650: Relocate before starting work (Required)

Work Location: In person

Salary : $25 - $35