Project Coordinator

Job Title: Project Coordinator

Location: Phoenix, AZ

Employment Type: Full Time

Reports To: Sr. Project Manager, Team Lead

Travel: 20%

Work Schedule: Mon-Fri | 8AM-5PM

Compensation & Benefits

Pay Range: 45,000-51,000k

Incentive Pay: Quarterly performance bonus

Benefits Summary: Medical, Dental, Vision, 401(k) profit sharing, Vacation, Holidays, Floating Holidays, Company-paid LTD and life insurance, and Sick leave

Are you ready to jump start your career at an entrepreneurial and dynamic CPG company?

The Project Coordinator is responsible for supporting the seamless execution of commercialization and operational activities across the organization. This role serves as a critical connection point between Project Management, Sales, Supply Chain, R&D, and external partners by coordinating surveys, panels, sample shipments, inventory management, project administration, communication, and follow-up activities. The Project Coordinator is an execution-focused role that requires strong organizational skills, attention to detail, urgency, and the ability to independently manage priorities in a fast-paced environment. This position offers significant growth opportunities within the Operations organization and provides exposure to product development, commercialization, customer programs, and cross-functional business operations.

Essential Job Functions

Project Coordination & Execution

• Own day-to-day coordination activities supporting Project Managers.
• Manage surveys, panels, sample shipments, inventory tracking, project follow-ups, and communication workflows.
• Maintain visibility across multiple concurrent priorities while balancing structured planning with rapidly changing business needs.
• Reprioritize tasks as necessary to support evolving project requirements and customer demands.
• Communicate project status, risks, constraints, and deadlines proactively to stakeholders.
• Support project documentation, trackers, meeting recaps, and action item follow-up activities.
• Actively manage workload and timelines to ensure projects continue moving forward.

Sample & Inventory Management

• Receive, document, organize, and maintain all inbound product samples.
• Ensure proper cold chain management and sample integrity throughout storage and handling processes.
• Photograph, temperature check, log, and store samples according to company procedures.
• Prepare and coordinate outbound shipments utilizing FedEx, UPS, and other approved carriers.
• Maintain accurate, real-time inventory records and provide weekly inventory reporting.
• Recommend sample disposition and inventory management actions when appropriate.
• Conduct first production case reviews, including documentation of weights, measurements, images, and assembly specifications.
• Assist in maintaining sample storage areas, freezers, and inventory systems.

Cross-Functional Coordination

• Partner with Project Management, Sales, Supply Chain, R&D, and external suppliers to support project execution.
• Coordinate meetings and ensure action items are tracked through completion.
• Maintain sample request calendars and submission schedules for internal stakeholders.
• Facilitate timely communication regarding sample status, surveys, panels, project updates, and next steps.
• Support operational workflows necessary to keep projects moving according to schedule.
• Help ensure alignment across departments by providing accurate and timely information.

Panels, Surveys & Field Support

• Coordinate internal product evaluations, tasting panels, and survey activities.
• Prepare materials, support execution, and manage post-panel cleanup and organization.
• Compile findings and survey results into clear, concise summaries that support decision-making.
• Conduct store walks, competitive reviews, and market surveys as required.
• Capture images, observations, and insights from field activities.
• Support merchandising and customer requests as business needs require.

Operational Reliability

• Maintain organized, safe, and food-safe workspaces and storage areas.
• Track monthly and annual shipping expenses and assist with budget visibility.
• Maintain adequate inventory of shipping and office supplies.
• Support essential office and operational activities that improve team productivity.
• Serve as a reliable resource for administrative and operational support functions.
• Demonstrate ownership, accountability, and follow-through on assigned responsibilities.

Team Collaboration & Development

• Collaborate effectively with Project Managers, Supply Chain, Sales, R&D, and Operations teams.
• Support multiple brands, customers, and programs as business needs require.
• Contribute to a culture of teamwork, accountability, urgency, and continuous improvement.
• Identify opportunities to improve processes, workflows, and operational efficiency.
• Actively participate in training and development opportunities to expand capabilities and career growth.
• Demonstrate leadership behaviors through ownership, initiative, and strong execution.

Knowledge, Skills, and Abilities

• Preferred experience in a Project Coordinator, Operations Coordinator, Administrative Coordinator, or similar role.
• Highly organized with strong attention to detail.
• Strong sense of urgency and ability to execute with speed and accuracy.
• Ability to work independently while remaining highly collaborative.
• Excellent time management and prioritization skills.
• Confident communicator who asks questions when clarification is needed.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint.
• Experience with Asana or similar project management software preferred.
• Positive attitude, strong work ethic, and willingness to support team objectives.
• Self-motivated with a desire to learn, grow, and advance within the organization.

Hiring Process

Our process may include application review, interviews, assessments, reference checks, and a conditional offer.

Equal Opportunity Employer Statement

The Company is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status.

Accommodation Statement

Applicants needing accommodation during the hiring process may contact human resources @ hr@nxtphz.com.

Work Authorization

Employment is contingent upon the ability to work lawfully in the United States and completion of employment eligibility verification after hire.

Background Check / Drug Testing

Employment offers may be contingent upon job-related screening, where permitted by law.

At Will Employment

Employment with FoodStory Brands is at-will, meaning either the employee or the company may end the employment relationship at any time, with or without cause or notice, unless otherwise required by applicable law.

This job postings not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. The company reserves the right to modify this description at any time.