Clerk - Vendor/Catering (Child Nutrition)

Primary Purpose

Responsible for releasing food and beverage orders to appropriate vendors.  Serve as the point of contact between the campus and vendor.  Work closely with customers to ensure that their catering needs are being met in a timely manner.  Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications               

Education/Certification/Licensure               

High School diploma or GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Good organizational and file management skills

Knowledge of basic accounting procedures and math skills

Efficient in use of computer, calculator, and basic office machines

Ability to read, write, and understand verbal instructions in English

Experience               

Minimum of 2 years’ successful clerical experience

Major Responsibilities and Duties

1. Release campus food orders to vendors for deliveries; communicate special ordering instructions to managers such as start of school or holiday meals, etc.
2. Work with Assistant Director, vendors, and campuses to schedule pick-ups for damaged items or items shipped in error; assist to find replacement items when a campus has a shortage.
3. Verify with the Management Specialist to ensure all events requiring kitchen staff are covered.
4. Track Cintas service calls.
5. Log caterings on shared calendar; review catering schedule daily with Catering Supervisor and work with Assistant Director on all special caterings.
6. Log and create invoices associated with concessions.
7. Work with customer to ensure catering needs are met; invoice customer using Quick Books; prepare catering journal entry for Finance Manger to review and submit to finance department.
8. Have a general understanding of receptionist’s and finance clerk’s responsibilities and be able to perform duties in his/her absence.
9. Ensure all invoices are broken down by category for proper coding; ensure all new products added or purchased are coded for appropriate category.
10. Report issues requiring input, direction, executive decision, or interpretation to Assistant Director.
11. Interface with supervisor, cafeteria managers, and vendors, regarding invoices, credits, and clarifications.
12. Audit invoices weekly to insure proper bid pricing is being applied. Report discrepancies to Assistant Director.
13. Maintain all invoices, reports, and vendor information using recognized filing system.
14. Count monies for vending machines concessions and special events; prepare deposits for pick-up by armored car service.
15. Act professionally with public using tact, patience and customer service skills.
16. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
17. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
18. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
19. Research district policy, precedent, and current practices prior to taking action.
20. Participate as an effective team member who contributes to district, department, and content goals.
21. Demonstrates proficient levels of technology applications.
22. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
23. Utilize time wisely for effective management of job responsibilities.
24. Maintain punctuality in daily work times, appointments, and meetings.
25. Meet task completion deadlines established by supervisor.
26. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
27. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
28. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
29. Perform other duties and accept other responsibilities as assigned.                                                                          

Working Conditions                      

Mental Demands

Effective communication; concentration while performing duties, ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors               

Moderate standing, walking, bending, lifting and carrying; prolonged sitting and use of computer; repetitive hand motions

Terms: 197 days

Pay Grade: PARA 4