Child Nutrition Bookkeeper

POSITION TITLE:  Child Nutrition Bookkeeper

EXEMPTION STATUS:  Non-exempt

REPORTS TO:  Director of Child Nutrition Programs

TERMS OF EMPLOYMENT:  12 months

Primary Purpose

Ensure the efficient daily operation of the child nutrition office and provide clerical services.  Maintain financial records for the child nutrition programs.

Qualifications

Education/Certification

High School Diploma or GED

Special Knowledge/Skills

Proficient computer skills to develop spreadsheets, databases, and perform word processing

Proficient file maintenance skills

Effective communication (verbal and written), organizational, and interpersonal skills

Knowledge of basic accounting principles

Experience

Three years related experience and/or training; or equivalent combination of education and experience

Major Responsibilities and Duties

Financial Ethics

• Comply with all policies and procedures; internal controls; and laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files and general financial information of the District.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Accounting

• Assist in reconciling and balancing revenue accounts, concessions, and special functions.
• Prepare monthly reimbursement claims.
• Verify bank deposits, including monitoring and ensuring correct entries. 
• Process refunds and transfers.
• Verify, allocate, and post details of business transactions to subsidiary accounts in journals or computer files from documents such as cafeteria daily records and printouts.
• Summarize details in separate ledgers or computer files and transfer data to general ledger.
• Assist with preparation and entry of budget information, program evaluations, financial reports, and computer audits.
• Assist with preparing summer meal program financial reports and journal entries for payroll.
• Assist with other duties and projects as needed.

Records, Reports and Correspondence

• Compile and analyze reports to show statistics such as cash receipts, receivables, profits and losses, and other pertinent information.
• Prepare correspondence, memos, forms, requisitions, and reports as needed or requested.
• Process free and reduced applications, determine eligibility status, and notify household of eligibility.
• Assist in the verification process for free and reduced benefits, including selection, notification, and verification of income for selected households. 

Communication

• Answer incoming calls, take reliable messages, and route to appropriate staff.
• Assist with questions and requests within level of responsibility.

Professional Growth and Development

• Keep informed of and comply with policies, laws, and regulations concerning job functions.
• Participate in training programs, staff meetings, and special events as assigned, including assisting in preparing and planning for these events, as needed.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment, computer, peripherals, 10-key

Posture: Prolonged sitting; moderate standing; occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching

Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension

Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance 

Environment: Work is performed in an office setting; occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress, work with frequent interruptions