Special Events Coordinator -Temporary

About Food For The Poor

Food For The Poor, one of the largest international relief and development organizations in the nation, does much more than feed millions of the hungry poor primarily in 17 countries of the Caribbean and Latin America. This interdenominational Christian ministry provides emergency relief assistance, clean water, medicines, educational materials, homes, support for orphans, skills training and micro-enterprise development assistance. "Join us in our mission to serve the poorest of the poor."

The Special Events Coordinator supports the planning, coordination, and execution of Food For The Poor’s fundraising events, mission-driven gatherings, and donor engagement activities. This role helps to ensure that every event reflects FFTP’s Christian values, mission, and brand, creating meaningful experiences that inspire generosity, deepen donor relationships, and expand community awareness. The Coordinator assists with all logistical, administrative, and operational elements related to events, while maintaining excellent communication with vendors, internal teams, volunteers, and donors.

Responsibilities:

• Plan and execute fundraising and donor engagement events, ensuring each reflects FFTP’s mission and Christian values.
• Coordinate logistics including timelines, venues, vendors, budgets, travel, décor, and materials.
• Support donor experience by managing RSVPs, guest communications, seating, and onsite hospitality.
• Collaborate cross-functionally with departments to align messaging and event objectives.
• Track budgets and expenses, process invoices, and assist with sponsorship fulfillment and event reporting.
• Maintain event records and data in systems; ensure accurate post-event documentation and follow-up.
• Assist with volunteer coordination and provide administrative support to the Special Events team.
• Represent FFTP professionally at events, occasionally requiring evening and weekend assignments.

Qualifications:

• Bachelor’s degree in Event Management, Marketing, Communications, Hospitality, or related field preferred.
• Minimum 2–3 years of experience coordinating fundraising events, donor or corporate events, or large-scale community gatherings (nonprofit experience preferred).
• Experience working with vendors, venues, and cross-departmental teams.
• Strong project coordination, organization, and time management skills; able to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills with high attention to detail.
• Proficiency in Microsoft Office Suite; familiarity with event management software and CRM systems preferred.
• Financial acumen to track budgets and manage vendor contracts and invoices.
• Creative problem-solving skills, flexibility, and professionalism.
• Ability to work evenings and weekends as event schedules require.
• Demonstrated ability to work collaboratively and build relationships across diverse teams and audiences.