What are the responsibilities and job description for the Facilities Coordinator position at Food Bank for the Heartland?
Position Title: Facilities Coordinator
Supported by: Facilities Administrator
FLSA Status: Non-Exempt, Full-Time
Our Story:
Food Bank for the Heartland has connected our communities with food, resources, and hope since 1981. The fight against hunger is our ongoing, collaborative effort. We work with individuals, organizations, food manufacturers and distributors, grocery stores, the USDA, and Feeding America to procure food and purchase food to supplement donations. Through the collective power of our leadership, employees, partners, volunteers, and donors, we can reach more communities, serve more people, and address food insecurity more directly and effectively. As new needs arise, we are ready.
Our Philosophy: Every service we provide, program we offer, and decision we make is rooted in our core Mission, Vision, and Values.
In Short:
The Facilities Coordinator’s seat at our table is important as this position will assist in ensuring the smooth operation and maintenance of the facility to ensure that we are able to carry out our mission to eliminate hunger in the heartland. This position will do so by taking the lead on the coordination of unplanned and preventative maintenance with our external vendors as well as assisting in various janitorial duties.
Your Mission:
Supported by: Facilities Administrator
FLSA Status: Non-Exempt, Full-Time
Our Story:
Food Bank for the Heartland has connected our communities with food, resources, and hope since 1981. The fight against hunger is our ongoing, collaborative effort. We work with individuals, organizations, food manufacturers and distributors, grocery stores, the USDA, and Feeding America to procure food and purchase food to supplement donations. Through the collective power of our leadership, employees, partners, volunteers, and donors, we can reach more communities, serve more people, and address food insecurity more directly and effectively. As new needs arise, we are ready.
Our Philosophy: Every service we provide, program we offer, and decision we make is rooted in our core Mission, Vision, and Values.
In Short:
The Facilities Coordinator’s seat at our table is important as this position will assist in ensuring the smooth operation and maintenance of the facility to ensure that we are able to carry out our mission to eliminate hunger in the heartland. This position will do so by taking the lead on the coordination of unplanned and preventative maintenance with our external vendors as well as assisting in various janitorial duties.
Your Mission:
- Unplanned Maintenance & Repairs: A large component of your position will be to respond promptly to unplanned maintenance and repair needs, including (but not limited to) property, and lawn damage, equipment failures, and fleet issues. Part of the response will be coordinating the needed maintenance and repairs with the necessary internal stakeholders and external vendors.
- Preventative Maintenance: Your responsibilities will include assisting the Facilities Administrator with developing and implementing a preventative maintenance schedule for building systems (HVAC, plumbing, electrical, pest control, etc.), equipment, fleet, and other critical infrastructure. This will include coordinating with vendors and service providers as well as necessary internal stakeholders.
- Champion Safety: This position is vital in championing safety throughout our organization. This is done primarily by working with the Food Safety Committee, People Safety Committee and Facilities to coordinate safety related functions, including various inspections, assistance in fire drills, tornado drills, and compliance training.
- Communication Hub and Team Collaborator: Act as the point of contact for many facility-related inquiries, keeping our team informed about updates, procedures, and policies while working closely with various departments to understand their facility needs and provide tailored solutions.
- Event Coordination: Assist Facilities Administrator, the Executive Team, and External Affairs with logistical planning and equipment set up for various events.
- Advancement and the utilization of Safety Culture in evaluating reported safety concerns and repairs.
- Janitorial Services: This position will be working closely with our janitorial specialist on various janitorial duties. This position will be responsible for periodic and deep cleaning, exterior cleaning, waste management, and coordinating outsourced janitorial services.
- Other duties entrusted within your scope of practice.
Knowledge, Skills, and Abilities:
- Commitment to the FBFH mission and values
- Computer and technology skills around Microsoft office and facilities related work order and inspection software.
- Effective interpersonal and communication skills to be able to work effectively with internal and external stakeholders.
- Consistent organizational skills with a passion for thriving in a fast-paced, multi-tasking environment.
- Ability to consistently commit to trustworthiness, dependability, and reliability.
- Ability to establish credibility, trust, and partnership at all levels in the organization.
- Ability to withstand working in various elements.
- Ability to operate scissor lift at varying heights.
- Ability to lift up to 50lb.
- Experience driving 16’ box truck preferred.
Your Story:
- Minimum of one (2) year of proven experience in facilities, maintenance, or a related area required.
- Proven experience in Microsoft Office Suite and field specific work order software preferred.
- Lived experience with the impacts of systemic racism or marginalization is a plus.
- Experience operating a scissor lift at varying heights is a plus.
About The Team:
Everyone at Food Bank for the Heartland, from our administrative staff and warehouse employees to our team members working in partnership in the various community locations, shares a common vision: to help eliminate hunger in our service area—one initiative, program, and thoughtful decision at a time. Our culture is committed to welcoming you to our table, supporting your passion and drive, and focusing on diversity, growth, and community involvement.
This role is vital to the Food Bank for the Heartland’s Facilities team and is directly supported by our Facilities Administrator.
We provide an environment to help you succeed.
Food Bank for the Heartland is an equal-opportunity employer, and we’re excited to work with talented and empathetic people of all identities. As required by law and in line with our commitment to diversity, inclusion, belonging, and equity, FBFH does not discriminate based on someone’s identity in any aspect of hiring or employment. Our code of conduct provides a beacon for the kind of company we strive to be, and we celebrate our differences. FBFH will consider all qualified applicants.
FBFH is committed to inclusions. As part of this commitment, FBFH welcomes applications from individuals with disabilities and will work to provide reasonable accommodation. If reasonable accommodations are needed to participate in the job application or interview process, don't hesitate to get in touch with adurr@foodbankheartland.org
We support your well-being.
We offer medical, retirement, supplemental, and leave benefits. We have resources such as our Employee Assistance Program to support your mental health.